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href="https://journals.ieeeauthorcenter.ieee.org/when-your-article-is-published/checklist-for-post-publication/">Checklist for Post-Publication</a></li> </ul> </li> </ul></div> </nav> </div> <main id='maincontent' role='main'> <div class="breadcrumb" role="navigation" aria-label="breadcrumbs"><a href="https://journals.ieeeauthorcenter.ieee.org" rel="nofollow">Home</a> » <a href="https://journals.ieeeauthorcenter.ieee.org/create-your-ieee-journal-article/">Create Your IEEE Journal Article</a> » <span aria-current="page">Prepare Supplementary Materials</span></div> <h1> Prepare Supplementary Materials </h1> <p>Sometimes text and graphics are not enough to fully communicate your research. Find out how to enrich your journal article by developing a graphical abstract, producing a video, preparing multimedia materials, or creating README files for datasets and supplementary material.</p> <nav id="page_anchors"> <a href="#submission">Submitting Supplementary Materials</a> <a href="#graphicalabstract">Developing a Graphical Abstract</a> <a href="#producingvideo">Producing Video</a> <a href="#preparingmultimedia">Preparing Multimedia Materials</a> <a href="#readmedatasets">Creating a README File for Datasets</a> <a href="#readmesupplementary">Creating a README File for Supplementary Material</a> </nav> <a id="submission"></a> <h3>Submitting Supplementary Materials</h3><p>Recommended file formats for supplementary materials include:</p><ul><li>Text: TXT, DOC, DOCX, or PDF</li><li>Image: JPG, TIF, PNG, GIF, PDF, PS, EPS, or BMP</li><li>Video: MP4, MOV, WMV, or AVI</li><li>Audio: MP3, AIFF, MOV (Quicktime Audio), RA (Real Audio), or WAV (Windows Audio)</li></ul>Supplementary files should be labeled as supplementary and uploaded as separate files during article submission.<br /> <a id="graphicalabstract" href="#maincontent">Back to Top</a> <h3>Developing a Graphical Abstract</h3> <p>Capture your reader’s attention. A graphical abstract is a visual summary of your journal article and a great way to enhance your content.</p> <p>A graphical abstract is a concise, illustrative reflection of the content of your article. It should highlight the main point of your article and include a caption describing the image. The graphical abstract can be an image, a video, an audio file, or a PowerPoint file.</p> <p>Your graphical abstract must undergo peer review along with the rest of your article. Be sure to upload it during article submission.</p><p><a href="https://journals.ieeeauthorcenter.ieee.org/wp-content/uploads/sites/7/learning_human_identity_from_motion_patterns-1.png"><img fetchpriority="high" decoding="async" src="https://journals.ieeeauthorcenter.ieee.org/wp-content/uploads/sites/7/learning_human_identity_from_motion_patterns-1-300x176.png" alt="" width="300" height="176" class="aligncenter size-medium wp-image-4267" srcset="https://journals.ieeeauthorcenter.ieee.org/wp-content/uploads/sites/7/learning_human_identity_from_motion_patterns-1-300x176.png 300w, https://journals.ieeeauthorcenter.ieee.org/wp-content/uploads/sites/7/learning_human_identity_from_motion_patterns-1.png 563w" sizes="(max-width: 300px) 100vw, 300px" /></a><br /><em>Graphical abstract example. From N. Neverova et al., “Learning Human Identity From Motion Patterns,” in IEEE Access, vol. 4, pp. 1810-1820, 2016. doi: 10.1109/ACCESS.2016.2557846</em></p><h4>Image specifications</h4> <ul> <li>Dimensions: 660 x 295 pixels</li><li>File types: JPG, TIF, PNG, GIF, DOC, DOCX, PDF, PS, EPS, or BMP</li><li>Recommended file size: <45 KB</li> </ul> <p>The graphical abstract image file will be converted to JPG format for publication. Static image files should have the file name: gagraphic, when uploaded.</p> <h4>Video specifications</h4> <ul> <li>Frame rate: 29.97 frames per second (FPS)</li><li>Resolution: 16:9 screen aspect ratio</li><li>File types: MP4 preferred; MOV, WMV, and AVI may be provided for conversion to MP4</li><li>Recommended file size: <100 MB</li> </ul> <p>The video file must be accompanied by a static image that meets the image specifications above. The video file name should be: gavideo. The static file name should be: gacovergraphic, when uploaded.</p> <h4>Audio specifications</h4> <ul><li>File types: MP3, AIFF, MOV (Quicktime Audio), RA (Real Audio), and WAV (Windows Audio)</li><li>Recommended file size: <3 MB</li></ul><p>The audio file must be accompanied by a static image that meets the image specifications above. The audio file name should be: gaaudio. The static file name should be: gacovergraphic, when uploaded.</p><h4>PowerPoint files</h4><p>Convert PowerPoint slideshows into a MOV movie file and set the time for each frame to display at approximately 3-5 seconds. Follow the video specifications above.</p> <a id="producingvideo" href="#maincontent">Back to Top</a> <h3>Producing Video</h3> <p>A great way to engage readers and complement your written work is by producing a video that summarizes your IEEE journal article. </p><p>The video will be published alongside your article in the <a href="http://ieeexplore.ieee.org/Xplore/guesthome.jsp">IEEE <em>Xplore</em>® Digital Library</a>. Include the video summary along with the rest of your article during submission so that it can be peer reviewed.</p> <h4>Video equipment</h4> <p>See if your institution has high-quality video camera equipment available. This will produce much higher-quality video than a phone or computer webcam. Use a tripod or other stable surface to eliminate shakiness in the video.</p> <h4>Lighting</h4> <p>Finding the right balance of light is key to producing a good video. Try a few test shots with different lighting options to discover what works best. Your camera may have a “white balance” feature that removes unrealistic color casts and improves contrast between the subject and the background.</p><h4>Audio</h4><p>The microphone in your video camera may be insufficient to create high-quality audio for your video. To overcome this problem, you can record the audio separately on a computer and edit it into the video later, or use a separate microphone plugged directly into the video camera.</p> <h4>Voiceover</h4> <p>If you wish, you may narrate the video and explain your research directly to your audience. To do so, prepare and rehearse a detailed script for the video. Pay special attention to the pace of the script. Test your draft script with peers and ask for feedback. You may ask someone else to narrate the video if you prefer, but it is usually best to hear directly from one of the article’s authors.</p> <h4>Creating the video</h4> <p>To keep the viewer’s interest, do not stay on one camera shot for too long. Alternate between different shots such as experimental results, computer screenshots, and the speaker’s face. Get as close to the subject of each shot as possible so that the subject fills the whole frame.</p> <h4>Capturing information from computer screens</h4> <p>There are two standard ways to capture images and actions from a computer screen:</p> <ul> <li>point your camera at the screen and record</li><li>use screen capture software to generate digital video files that can be edited into the video summary</li> </ul> <p>If you use the camera method, check for glare and reduce or remove lighting as necessary to eliminate the glare.</p> <h4>Editing and creating digital video files</h4> <p>Use video editing software to assemble the scenes into a finished video. There are many commercial options such as Apple’s iMovie, Adobe’s Premiere, and Corel’s VideoStudio, as well as many shareware software products.</p><h4>File specifications</h4><p>Save or export your final video in MPEG-4, MOV, or AVI format. These formats open easily on most computers so your reviewers and readers can access the video.</p><h4>File size</h4><p>Please note that video file size is limited to 100MB. If your file is larger, we recommend reducing your resolution from HD to 1280 x 1024 or 1024 x 780. This will make your file significantly smaller without losing much image quality.</p> <h4>Questions</h4> <p>Contact <a href="https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=editsupport@ieee.org">editsupport@ieee.org</a> with any questions about these specifications. Questions about the content of the video should be directed to the publication’s editor.</p> <a id="preparingmultimedia" href="#maincontent">Back to Top</a> <h3>Preparing Multimedia Materials</h3> <p>Enhance your journal article with multimedia materials. Find tips and best practices in the IEEE guide for preparing multimedia materials.</p><p>Multimedia objects such as video clips, source code, or data sets can complement the text and graphics of your article. </p><p>Learn more in our guide on <a href="https://journals.ieeeauthorcenter.ieee.org/wp-content/uploads/sites/7/Preparing_multimedia-1.pdf">preparing multimedia materials (PDF, 6 MB).</a></p> <a id="readmedatasets" href="#maincontent">Back to Top</a> <h3>Creating a README File for Datasets</h3> <p>Help readers understand what you are sharing with them before they download your datasets. </p><p><strong>Provide a detailed README file for your dataset that includes the following sections.</strong></p> <ul> <li><strong>Description:</strong> Overall description of the objects and what the audience can expect to gain by downloading them.</li><li><strong>Size:</strong> The total size of all objects—in kilobytes if less than one megabyte in size, or in megabytes if one megabyte or greater in size. This will allow IEEE to provide users with information that will help them make downloading decisions.</li><li><strong>Platform:</strong> The platform required to use these files.</li><li><strong>Environment:</strong> The environment needed (operating system, version, particular libraries, compiler versions, DLLs, etc.).</li><li><strong>Major component description:</strong> Detailed description of the major components of the data set.</li><li><strong>Detailed setup instructions:</strong> Instructions should be in a step-by-step format, including information on how to perform any necessary set-up. For example: creating directories, copying/moving files into particular locations, etc.</li><li><strong>Detailed run instructions:</strong> Set of detailed instructions on how to compile or run any program(s) associated with the data set or collection, any special set-up of the computer environment required, etc.</li><li><strong>Output description:</strong> Description of the expected output of the program(s) so users will know if they are seeing what the author intended.</li><li><strong>Contact information:</strong> The author should provide contact information in case users have questions regarding the multimedia material.</li> </ul> <p>Format your README file in PDF or text format for easy accessibility. If your article is accepted, all supplemental files including the README file will be compressed into a .zip file or .tar.gz file as appropriate. The compressed file will be uploaded to IEEE <em>Xplore</em> with the rest of the article.</p> <a id="readmesupplementary" href="#maincontent">Back to Top</a> <h3>Creating a README File for Supplementary Material</h3> <p>Adding pertinent video or audio clip multimedia files to your journal article can help you communicate your work more effectively. Help readers interact with your multimedia object by including a README file for supplementary material.</p><p><strong>Include the following sections in a README file for your playable multimedia object.</strong></p> <ul> <li><strong>Description:</strong> Overall description of the objects and what the audience can expect to gain by downloading them.</li><li><strong>Size:</strong> The total size of all objects—in kilobytes if less than one megabyte in size, or in megabytes if one megabyte or greater in size. This will allow IEEE to provide users with information that will help them make downloading decisions.</li><li><strong>Player information:</strong> Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player. For non-standard applications, include what platform(s) is required along with detailed information about interacting with these objects.</li><li><strong>Packing list:</strong> Complete list of all the files included in the set of multimedia objects.</li><li><strong>Contact information:</strong> The author should provide contact information in case users have questions regarding the multimedia material.</li> </ul> <p>Format your README file in PDF or text format for easy accessibility. If your article is accepted, all supplemental files including the README file will be compressed into a .zip file or .tar.gz file as appropriate. 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