Filing Tips :: California Secretary of State

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</script> <ul aria-label="skip-content"> <li><a href="#main">Skip to Main Content</a></li> <li><a href="#footer">Skip to Footer</a></li> </ul> </div> </div> </div> </div> <div id="header-main"> <div id="header-main-top"> <div class="container"> <div class="row"> <div class="col-xs-12"> <div class="header-main-top-mobile"> <a href="/" title="California Secretary of State Home" aria-labelledby="header-name" aria-describedby="header-office"> <div class="logo"> <div id="header-seal" aria-hidden="true"> <img src="/packages/casos/themes/casos_theme/images/ca-seal.svg" alt="The Great Seal of the State of California"> </div> <div id="header-name-title"> <div id="header-office"> California Secretary of State </div> <div id="header-name"> Shirley N. 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These filing tips are not intended to provide legal or business advice. If you have specific legal questions or concerns, please consult a private attorney.</p> <h2>Name Reservations</h2> <p>For general information about name reservations and name style requirements relating to limited liability companies, refer to our <a href="https://www.sos.ca.gov/business-programs/business-entities/name-reservations/">Name Reservations</a> webpage. Name Reservations can be submitted online at <a href="https://bizfileonline.sos.ca.gov/">bizfileOnline.sos.ca.gov</a> for faster service.</p> <h2>Electronic Signatures</h2> <p>Electronic signatures on filings submitted through the Secretary of State's online process are the <strong>only</strong> electronic signatures that <strong>are acceptable</strong> for filings with the Secretary of State. Computer generated signatures or fonts made to look like a signature printed on paper filings are not acceptable.</p> <p>"Electronic signature" is defined generally as an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. An electronic signature may be as simple as typing in a name electronically, checking a box indicating an intent to sign or some similar process. However, electronic signatures only are permissible in electronic transactions between consenting parties. The use of an electronic signature requires the agreement of both parties to allow the use of the electronic signature and must be on a document that requires a signature and that is electronic.</p> <p>Electronic signatures on filings submitted through the Secretary of State's online process are the only electronic signatures that <strong>are acceptable</strong> for filings with the Secretary of State.</p> <h2>Digital Signatures</h2> <p>"Digital signature" means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature. A digital signature is a type of electronic signature that requires specific security criteria to be met during the electronic transaction to ensure the signature is from the party it is supposed to be from. Digital signatures use a form of encryption as part of the signature process to ensure the signature cannot be duplicated or impersonated and require the receiving party to have the encryption key to decipher the signature.</p> <p>Digital signatures on filings submitted through the Secretary of State's online process are the only digital signatures that <strong>are acceptable</strong> for filings with the Secretary of State.</p> <h2>Copies</h2> <p>Copies of filed documents are available for <strong>free</strong> at <a href="https://bizfileonline.sos.ca.gov/">bizfileOnline.sos.ca.gov</a>. Certified copies also are available at <a href="https://bizfileonline.sos.ca.gov/">bizfileOnline.sos.ca.gov</a> for a $5.00 fee per document being certified.</p> <h2>Filing Options</h2> <p>See <a href="https://www.sos.ca.gov/business-programs/business-entities/service-options"><b>Service Options</b></a> to determine which service will meet your needs. For paper submissions, check(s) should be made payable to the Secretary of State.</p> </div> <div id="left-sidebar" class="col-md-3 col-sm-4 col-md-pull-9 col-sm-pull-8"> <nav aria-label="Business Entities (BE)"> <h2><a href="/business-programs/business-entities">Business Entities</a></h2> <ul class="sbNav"> <li class="hereUmbr">Online Services <ul>  <li><a href="https://bizfileonline.sos.ca.gov/">Form a Business</a></li> <li><a href="https://bizfileonline.sos.ca.gov/">File LLC Statement of Information</a></li> <li><a href="https://bizfileonline.sos.ca.gov/">File Corporation Statement of Information</a></li> <li><a href="https://bizfileonline.sos.ca.gov/">Business Search</a></li> <li><a href="https://bizfileonline.sos.ca.gov/">Publicly Traded Disclosure Search</a></li> <li><a href="/business-programs/business-entities/processing-dates/">Current Processing Dates</a></li> </ul> </li>  <li><a href="/business-programs/business-entities/service-options/">Service Options</a></li> <li><a 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Filing Tips :: California Secretary of State