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Principal Investigator Quick Reference - Research and Development
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href="/about-umb/other-usm-schools/">Other USM Schools</a> <ul> </ul> <a class="menu-title" href="http://mpower.maryland.edu/">MPowering the State</a> <a class="menu-title" href="/maps/">Campus Maps</a> <a class="menu-title" href="/about-umb/museums/">Museums</a> </div> </div> </div> </li> <li class="full-width"><a class="main_nav_link" href="/academics/">Academics </a> <div animate-in='slideDown' animate-out='slideUp' class="dropdown-menu row" ><!-- Container 5 columns starts here --> <!-- navigation object : Mega Menu Academics --><div class="content"> <!-- navigation object : Mega Menu Level 2 include Menus --><div class="row"> <div class="col-lg-12"> <p style="border-bottom: 1px solid #DDD; padding: 14px 14px 10px 14px; margin-bottom: 0px;"><a class="menu-title" style="display: inline;" href="/academics/">Academics</a> Schools, policies, registration, educational technology</p> </div> </div> <div class="col-lg-2"> <a class="menu-title" href="/academics/schools-and-programs/">Schools and Programs</a> <ul> <li><a href="http://www.dental.umaryland.edu/">School of Dentistry</a></li> <li><a href="http://www.graduate.umaryland.edu/">School of Graduate Studies</a></li> <li><a href="http://www.law.umaryland.edu/index.html">Carey School of Law</a></li> <li><a href="http://medschool.umaryland.edu/">School of Medicine</a></li> <li><a href="http://www.nursing.umaryland.edu/">School of Nursing</a></li> <li><a href="http://www.pharmacy.umaryland.edu/">School of Pharmacy</a></li> <li><a href="http://www.ssw.umaryland.edu/">School of Social Work</a></li> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/program-explorer/">UMB Program Explorer</a> <ul> </ul> <a class="menu-title" href="/registrar/academic-calendar/">Academic Calendar</a> <ul> </ul> <a class="menu-title" href="/policies-and-procedures/library/academic-affairs/">Academic Affairs Policies and Procedures</a> <ul> </ul> <a class="menu-title" 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<a class="menu-title" href=""></a> <a class="menu-title" href=""></a> <a class="menu-title" href=""></a> </div> </div> </div> </li> <li class="full-width"><a class="main_nav_link" href="/admissions/">Admissions</a> <div animate-in='slideDown' animate-out='slideUp' class="dropdown-menu row" ><!-- Container 5 columns starts here --> <!-- navigation object : Mega Menu Admissions --><div class="content"> <!-- navigation object : Mega Menu Level 2 include Menus --><div class="row"> <div class="col-lg-12"> <p style="border-bottom: 1px solid #DDD; padding: 14px 14px 10px 14px; margin-bottom: 0px;"><a class="menu-title" style="display: inline;" href="/admissions/">Admissions</a> Admissions at UMB are managed by individual schools. </p> </div> </div> <div class="col-lg-2"> <a class="menu-title" href="/admissions/admissions-by-school/">Admissions by School</a> <ul> <li><a href="http://www.dental.umaryland.edu/admissions/">School of Dentistry Admissions</a></li> <li><a href="http://www.graduate.umaryland.edu/Admissions/">School of Graduate Studies Admissions</a></li> <li><a href="https://www.law.umaryland.edu/admissions--aid/">Carey School of Law Admissions</a></li> <li><a href="https://www.medschool.umaryland.edu/education/">School of Medicine Admissions</a></li> <li><a href="http://www.nursing.umaryland.edu/admissions/">School of Nursing Admissions</a></li> <li><a href="http://www.pharmacy.umaryland.edu/admissions/">School of Pharmacy Admissions</a></li> <li><a href="http://www.ssw.umaryland.edu/admissions/">School of Social Work Admissions</a></li> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/student-financial-services/">Student Financial Services</a> <ul> <li><a href="/student-financial-services/tuition-and-fees/">Tuition and Fees</a></li> <li><a href="/student-financial-services/student-insurance/">Student Insurance</a></li> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/registrar/">Office of the Registrar</a> <ul> <li><a href="/registrar/academic-calendar/">Academic Calendar</a></li> <li><a href="/surfs/">SURFS</a></li> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/fin/">Financial Aid</a> <ul> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/military-veterans/">Military and Veterans</a> <ul> </ul> </div> </div> </div> </li> <li class="full-width"><a class="main_nav_link" href="/research/">Research</a> <div animate-in='slideDown' animate-out='slideUp' class="dropdown-menu row" ><!-- Container 5 columns starts here --> <!-- navigation object : Mega Menu Research --><!-- Container 5 columns starts here --> <ul> </ul><div class="content"> <!-- navigation object : Mega Menu Level 2 include Menus --><div class="row"> <div class="col-lg-12"> <p style="border-bottom: 1px solid #DDD; padding: 14px 14px 10px 14px; margin-bottom: 0px;"><a class="menu-title" style="display: inline;" href="/research/">Research</a> Offices, contracts, investigators, UMB research profile</p> </div> </div> <div class="col-lg-2"> <a class="menu-title" href="/research/umb-research-profile/">UMB Research Profile</a> <ul> <li><a href="/research/umb-research-profile/research-centers-and-institutions/">Organized Research Centers and Institutes</a></li> <li><a href="/ictr/">UMB Institute for Clinical & Translational Research</a></li> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/research/services-for-investigators/">Services for Investigators</a> <ul> <li><a href="/spa/">Sponsored Programs Administration</a></li> <li><a href="/spac/">Sponsored Projects Accounting and Compliance (SPAC)</a></li> <li><a href="/kualicoeus/">Kuali Research</a></li> <li><a href="/cct/">Clinical Trials and Corporate Contracts</a></li> <li><a href="https://cicero.umaryland.edu/Cicero/Rooms/DisplayPages/LayoutInitial?Container=com.webridge.entity.Entity%5BOID%5B875E0245CF1AE3438767F9707A13BE7F%5D%5D">CICERO Log-in</a></li> <li><a href="/coi/">Conflict of Interest</a></li> <li><a href="/hrp/">Human Research Protections</a></li> <li><a href="/ehs/">Environmental Health and Safety</a></li> <li><a href="/ord/export-compliance/">Export Compliance</a></li> <li><a href="/cost/about-the-office/effort-reporting/">Effort Reporting</a></li> <li><a href="/spa/policies-and-procedures/">Research Policies and Procedures</a></li> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/research/resources-for-investigators/">Resources for Investigators</a> <ul> <li><a href="https://www.medschool.umaryland.edu/cibr/">Center for Innovative Biomedical Resources</a></li> <li><a href="/um-bild/">Baltimore Life Science Discovery Accelerator (UM-BILD)</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/">Find Funding</a></li> <li><a href="http://www.umventures.org/for-inventors/disclosures/umb">File an Invention Disclosure</a></li> <li><a href="/gl4hen/">Global Learning for Health Equity Network</a></li> <li><a href="/ord/investigator-toolkit/principal-investigator-quick-reference/">Manage Your Grant</a></li> <li><a href="/cits/research-computing/">Research Computing</a></li> <li><a href="/spa/policies-and-procedures/">Research Policies and Procedures</a></li> <li><a href="/ictr/">UMB ICTR</a></li> <li><a href="/cacpr/">CACPR</a></li> <li><a href="/cares/">UMB CARES</a></li> <li><a href="/violence-prevention/">Center for Violence Prevention</a></li> </ul> </div><div class="col-lg-2"> <a class="menu-title" href="/research/offices-and-contacts/">Offices and Contacts</a> <ul> <li><a href="/ord/">Office of Research and Development</a></li> <li><a href="/cct/">Center for Clinical Trials and Corporate Contracts</a></li> <li><a href="/spa/">Sponsored Programs Administration</a></li> <li><a href="http://www.umventures.org/">Technology Transfer/UM Ventures</a></li> <li><a href="http://www.umbiopark.com/">UM BioPark</a></li> <li><a href="/research/offices-and-contacts/contact-us/">Contact Research and Development</a></li> <li><a href="/oac/">Accountability and Compliance</a></li> </ul> </div> </div> </div> </li> <li class="full-width"><a class="main_nav_link" href="/services/">Services</a> <div animate-in='slideDown' animate-out='slideUp' class="dropdown-menu row" ><!-- Container 5 columns starts here --> <!-- navigation object : Mega Menu Sevices --><div class="content"> <!-- navigation object : Mega Menu Level 2 include Menus --><div class="row"> <div class="col-lg-12"> <p style="border-bottom: 1px solid #DDD; padding: 14px 14px 10px 14px; margin-bottom: 0px;"><a class="menu-title" style="display: inline;" href="/services/">Services</a> For students, faculty, and staff, international and on-campus</p> </div> </div> <div class="col-lg-2"> <a class="menu-title" href="/services/student-services/">Student Services</a> <ul> <li><a href="/studenthealth/">Student Health Resources</a></li> <li><a href="/student-financial-services/student-insurance/">Student Insurance</a></li> <li><a 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Baltimore (UMB) is excited to share its new online giving page.</p> <p class="quote">With enhanced searchability, a streamlined checkout process, and new ways to give such as Venmo, PayPal, Apple Pay, and Google Pay in addition to credit card, donors can support UMB quickly and securely.</p> <p><a class="umb_pillbutton" href="https://www.givecampus.com/rnuhn2" target="_blank">Donate</a></p> </div> </div> </div><div class="col-lg-2"> <a class="menu-title" href="https://www.givecampus.com/rnuhn2">Give Now</a> <ul> <li><a href="/philanthropy/why-give/">Why Give?</a></li> <li><a href="/philanthropy/ways-to-give/">Ways to Give</a></li> <li><a href="/philanthropy/where-to-give/">Where to Give</a></li> <li><a href="/philanthropy/staying-connected/">Staying Connected: You and UMB</a></li> <li><a href="/umbf/">The UMB Foundation</a></li> <li><a href="/philanthropy/">Office of Philanthropy</a></li> <li><a href="/maryland-charity-campaign/">Maryland Charity Campaign</a></li> </ul> <a 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aria-label="Secondary Content"> <aside class="widget" role="navigation" aria-label="Branch Navigation Menu"> <ul class="navigation nocontent"> <!-- Branch navigation menu to be included in page layout --> <!-- navigation object : Site Left Menu --><li><a href="/ord/investigator-toolkit/">Investigator Toolkit</a> <ul class="multilevel-linkul-0"> <li><a href="https://www.medschool.umaryland.edu/cibr/">Center for Innovative Biomedical Resources</a></li> <li><a href="/ord/investigator-toolkit/communication/">Communication</a></li> <li><a href="/ord/investigator-toolkit/data-management-and-sharing-plan---nih/">Data Management and Sharing Plan - NIH</a></li> <li><a href="/research/umb-research-profile/faculty-profiles/">Faculty Profiles</a></li> <li><a href="http://www.umventures.org/for-inventors/disclosures/umb">File an Invention Disclosure</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/">Find Funding Opportunities</a> <ul class="multilevel-linkul-1"> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/entrepreneurial-fellowship/">Entrepreneurial Fellowship</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/">UMB-UMCP Seed Grant Program</a> <ul class="multilevel-linkul-2"> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/seed-grants-2018/">Seed Grants 2018</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/seed-grants-2017/">Seed Grants 2017</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/seed-grants-2016/">Seed Grants 2016</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/seed-grants-2015/">Seed Grants 2015</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/seed-grants-2014/">Seed Grants 2014</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/seed-grants-2013/">Seed Grants 2013</a></li> <li><a href="/ord/investigator-toolkit/find-funding-opportunities/umb-umcp-seed-grant-program/seed-grants-2008-2012/">Seed Grants 2008-2012</a></li> </ul> </li> </ul> </li> <li><a href="/ord/investigator-toolkit/new-faculty-at-umb/">New Faculty at UMB</a></li> <li><a href="/ord/investigator-toolkit/principal-investigator-quick-reference/">Principal Investigator Quick Reference</a></li> <li><a href="/ord/investigator-toolkit/proposal-writing-resources/">Proposal Writing Resources</a> <ul class="multilevel-linkul-1"> <li><a href="/ord/investigator-toolkit/proposal-writing-resources/nih-continuous-submission/">NIH Continuous Submission</a></li> <li><a href="/ord/investigator-toolkit/proposal-writing-resources/rigor-and-transparency/">Rigor and Transparency</a></li> </ul> </li> <li><a href="/ord/investigator-toolkit/proposal-review/">Proposal Review</a></li> <li><a href="/ord/investigator-toolkit/research-compliance/">Research Compliance</a></li> <li><a href="/ord/investigator-toolkit/sciencv/">SciENcv</a></li> </ul> </li><li><a href="/cct/">Clinical Trials and Corporate Contracts</a> <ul class="multilevel-linkul-0"> <li><a href="/cct/about-cct/">About CCT</a> <ul class="multilevel-linkul-1"> <li><a href="/cct/about-cct/directions/">Directions</a></li> </ul> </li> <li><a href="/cct/clinical-billing-analysis/">Clinical Billing Analysis</a> <ul class="multilevel-linkul-1"> <li><a href="/cct/clinical-billing-analysis/clinical-billing-faqs/">Clinical Billing FAQs</a></li> <li><a href="/cct/clinical-billing-analysis/qualifying-clinical-trial/">Qualifying Clinical Trial</a></li> </ul> </li> <li><a href="/cct/corporate-contracts/">Corporate Contracts</a> <ul class="multilevel-linkul-1"> <li><a href="/cct/corporate-contracts/material-transfer-agreements/">Material Transfer Agreements</a></li> </ul> </li> <li><a 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class="multilevel-linkul-1"> <li><a href="/spa/award-management/award-modification/">Award Modification</a></li> <li><a href="/spa/award-management/award-receipt-and-setup/">Award Receipt and Setup</a></li> <li><a href="/spa/award-management/award-review/">Award Review</a></li> <li><a href="/spa/award-management/award-reports-and-close-out/">Award Reports and Close-out</a> <ul class="multilevel-linkul-2"> <li><a href="/spa/award-management/award-reports-and-close-out/interim-and-progress-reports/">Interim and Progress Reports</a></li> <li><a href="/spa/award-management/award-reports-and-close-out/federal-rppr/">Federal RPPR</a></li> <li><a href="/spa/award-management/award-reports-and-close-out/final-reports-and-close-out/">Final Reports and Close-out</a></li> </ul> </li> <li><a href="/spa/award-management/changes-to-project-or-budget/">Changes to Project or Budget</a> <ul class="multilevel-linkul-2"> <li><a href="/spa/award-management/changes-to-project-or-budget/budget-modifications/">Budget Modifications</a></li> <li><a href="/spa/award-management/changes-to-project-or-budget/no-cost-extensions/">No-Cost Extensions</a></li> </ul> </li> <li><a href="/spa/award-management/faculty-transfers---outgoing/">Faculty Transfers - Outgoing</a> <ul class="multilevel-linkul-2"> <li><a href="/spa/award-management/faculty-transfers---outgoing/tips-for-smoother-transfers/">Tips for smoother transfers</a></li> </ul> </li> <li><a href="/spa/award-management/pre-award-sponsor-requests/">Pre-award Sponsor Requests</a> <ul class="multilevel-linkul-2"> <li><a href="/spa/award-management/pre-award-sponsor-requests/nih-other-support-reporting/">NIH Other Support Reporting</a></li> </ul> </li> <li><a href="/spa/award-management/sponsor-payments/">Sponsor Payments</a></li> <li><a href="/spa/award-management/temporary-projects/">Temporary Projects</a> <ul class="multilevel-linkul-2"> <li><a 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href="/ord/contact-us/technology-transfer-um-ventures-staff/">Technology Transfer-UM Ventures Staff</a></li> </ul> </li> <!-- navigation object: UMB Template: Main Column with Branch Navigation Part B --> </ul> </aside> <!--close aside widget--> <!-- Left column includes must be referenced in the page layout itself --> <!-- navigation object : Include content from Left Column --> <!-- navigation object : Include content from Left Column to branch --><div id="StandardContactBoxWrapper"> <div> <div id="StandardContactBox" class="no_link_icon"> <h1 class="contactTab">contact</h1> <div class="row-fluid addressbox"><div class="span2 iconcol"><span class="glyphicon glyphicon-map-marker"></span></div><div class="span10 infocol"><a href="https://www.google.com/maps/place/620 W. Lexington St. Baltimore, MD 21201"><p>620 W. Lexington St.<br />Fourth Floor<br />Baltimore, MD 21201</p></a></div></div> <div class="row-fluid phonebox" > <div class="span2 iconcol"><span class="glyphicon glyphicon-earphone"></span></div> <div class="span10 infocol"><a href="tel:410-706-6723"><p><strong>P </strong>410-706-6723</p></a></div></div> </div> </div> <div class="row-fluid " style=""> <div class=""> </div> </div> </div> <!-- navigation object: UMB Template: Main Column with Branch Navigation Part C --> </div> <!--close section sidebar span3--> <div class="span9 primary-column" itemprop="mainContentOfPage" role="main"> <!--begin primary column content--> <!--******************************************* BUILDING BLOCK: Page Title *******************************************--> <!-- navigation object: UMB Template: Page Title Part A --> <!--Page title--> <div class="row-fluid content_title"> <div class="span12"> <h2 role="banner" aria-label="Page Title"> <span> <!-- Page title to be output in the page layout itself --> <!-- output page title -->Principal Investigator Quick Reference <!-- navigation object: UMB Template: Page Title Part B --> </span> </h2> </div> </div> <!--******************************************* Beginning of main content area *******************************************--> <span id="d.en.38008"></span><div class="row-fluid general_content"> <div class="span12"> <div class="one-column-content"> <p><span class="umb_lead">Principal investigators (PIs) are ultimately responsible for all aspects of their sponsored projects, including scholarly activity and proper stewardship of awards.</span></p> <p>PIs work as a team with their unit (department) administrators and central administration to comply with the terms and conditions of an award. This guide addresses a number of key PI responsibilities for oversight and management of sponsored projects.</p> </div></div> </div><script type="text/javascript"> $(document).ready(function() { $('.A38009').slideUp(0); var open38009 = false; $('.Q38009').click( function() { $('.A38009').slideToggle(); if (open38009 == false) { $(".Arrow38009").text(""); open38009 = true; $('.Q38009').addClass("open"); } else { $(".Arrow38009").text("▾"); open38009 = false; $('.Q38009').removeClass("open"); } }); }); </script> <span id="d.en.38009"></span><div class="row-fluid general_content"> <div class="span12 q_a"> <p><a class='Q38009 q_a_question'>Proposal Development, Submission, Post-submission <span class='Arrow38009'>▾</span></a><br /> </p> <span class='A38009 q_a_answer'><div class="span12"><p>The PI should:</p> <ul> <li>Work with the unit administrator to develop proposals with sufficient time for review and approval.</li> <li>Meet unit, school, and sponsor due dates.</li> <li>Determine that the level of effort required for a proposed project can be met relative to other effort commitments.</li> <li>Recognize that the PI’s electronic signature in <a href="/kualicoeus/user-resources-and-help/certify-or-approve/">Kuali Research</a> and the signature on submitted proposal documents demonstrate that the PI will accept responsibility for project performance and reports if the award is made.</li> <li>Disclose to the <a href="/coi/">Conflict of Interest Officer</a> any conflict of interest (COI) and pursue review and management of the COI.</li> <li>Complete <a href="https://www.umaryland.edu/coi/phs-training/" target="_blank">PHS Conflict of Interest Training</a> as required for NIH, CDC, AHRQ, and other Public Health Service (PHS) agencies.</li> <li>Disclose in Kuali Research international collaborations and exchanges of information, items, and/or activities for <a href="/ord/export-compliance/procedures/">export compliance</a> review.</li> </ul> <p>After submission, the PI should:</p> <ul> <li>Await <a href="/ord/investigator-toolkit/proposal-review/">sponsor review</a> and determination.</li> <li>Work with the unit administrator and/or SPA Team to respond to any <a href="/spa/award-management/pre-award-sponsor-requests/">sponsor requests.</a></li> <li>If an award will be made, work with the unit administrator to request <a href="/spa/award-management/temporary-projects/">pre-award spending.</a></li> </ul></div></span> </div> </div><script type="text/javascript"> $(document).ready(function() { $('.A38010').slideUp(0); var open38010 = false; $('.Q38010').click( function() { $('.A38010').slideToggle(); if (open38010 == false) { $(".Arrow38010").text(""); open38010 = true; $('.Q38010').addClass("open"); } else { $(".Arrow38010").text("▾"); open38010 = false; $('.Q38010').removeClass("open"); } }); }); </script> <span id="d.en.38010"></span><div class="row-fluid general_content"> <div class="span12 q_a"> <p><a class='Q38010 q_a_question'>Award Documentation <span class='Arrow38010'>▾</span></a><br /> </p> <span class='A38010 q_a_answer'><div class="span12"><p>The PI should:</p> <ul> <li>Recognize that the PI shares responsibility with the unit’s administrative staff for ongoing administrative management of sponsored projects.</li> <li>Review award terms and conditions. <ul> <li>Confirm project deliverables and reports.</li> <li>Note any restrictions on expenditures.</li> <li>Note any conditions for prior approval of project changes such as budget modifications.</li> </ul> </li> <li>Identify significant dates and activities, such as report due dates, timeline for completion of milestones, and requirements for award renewal.</li> <li><em><span style="text-decoration: underline;">Not</span></em> sign an award or agreement except where PI acknowledgment is required. ORD officers will sign as authorized officials for UMB.</li> </ul></div></span> </div> </div><script type="text/javascript"> $(document).ready(function() { $('.A38011').slideUp(0); var open38011 = false; $('.Q38011').click( function() { $('.A38011').slideToggle(); if (open38011 == false) { $(".Arrow38011").text(""); open38011 = true; $('.Q38011').addClass("open"); } else { $(".Arrow38011").text("▾"); open38011 = false; $('.Q38011').removeClass("open"); } }); }); </script> <span id="d.en.38011"></span><div class="row-fluid general_content"> <div class="span12 q_a"> <p><a class='Q38011 q_a_question'>Project Management <span class='Arrow38011'>▾</span></a><br /> </p> <span class='A38011 q_a_answer'><div class="span12"><p>The PI should:</p> <ul> <li>Oversee conduct of the project.</li> <li>Monitor work of collaborators and subrecipients through documented conversations, reports, visits, or other means.</li> <li>Ensure that project staff have training and certification required by UMB, federal or state regulation, or the sponsor.</li> <li>Seek and maintain approvals for human subjects, animal use, pathogens, select agents, rDNA or other research requiring committee and/or other approvals.</li> <li>Maintain program-related records.</li> <li>Submit all required program reports; complete all required program deliverables.</li> <li>Prepare and submit results for publication.</li> <li><a href="https://www.umventures.org/for-inventors/disclosures" target="_blank">Report inventions</a> to the Office of Technology Transfer (OTT).</li> </ul></div></span> </div> </div><script type="text/javascript"> $(document).ready(function() { $('.A38012').slideUp(0); var open38012 = false; $('.Q38012').click( function() { $('.A38012').slideToggle(); if (open38012 == false) { $(".Arrow38012").text(""); open38012 = true; $('.Q38012').addClass("open"); } else { $(".Arrow38012").text("▾"); open38012 = false; $('.Q38012').removeClass("open"); } }); }); </script> <span id="d.en.38012"></span><div class="row-fluid general_content"> <div class="span12 q_a"> <p><a class='Q38012 q_a_question'>Financial Management <span class='Arrow38012'>▾</span></a><br /> </p> <span class='A38012 q_a_answer'><div class="span12"><p>Principal Investigator and/or unit administration shall comply with sponsor terms, conditions, policies, and procedures in exchange for receipt of award funds. The PI should:</p> <ul> <li>Coordinate with the unit administrators to ensure that personnel and expenditure records are maintained for the project.</li> <li>Determine that charges to an award, whether for personnel, supplies, equipment, travel, or other types of expenses, are <a href="/spa/budgets-and-expenses/allowable-costs/">allowable costs</a>: <span style="text-decoration: underline;">necessary</span> for the project, <span style="text-decoration: underline;">allocable</span> to the project, and <span style="text-decoration: underline;">reasonable.</span></li> <li>Certify effort quarterly, and, when required, certify effort of project personnel quarterly.</li> <li>Monitor effort commitments to ensure that the PI and other key personnel are meeting the effort commitments agreed to when the award was accepted; work with unit administrators to update effort commitments as changes become known.</li> <li>Review award expenditures regularly with the unit administrator to ensure that expenditures are correct and allowable.</li> <li>Review and approve <a href="/spa/collaborations-and-subrecipients/subrecipient-agreements/subaward-request/">subaward requests</a>.</li> <li><a href="/spa/collaborations-and-subrecipients/subrecipient-agreements/#d.en.38974">Review subaward invoices</a>.</li> <li>Initiate or review and approve <a href="/spa/award-management/changes-to-project-or-budget/">project changes</a>, including no-cost extensions.</li> </ul></div></span> </div> </div><script type="text/javascript"> $(document).ready(function() { $('.A38013').slideUp(0); var open38013 = false; $('.Q38013').click( function() { $('.A38013').slideToggle(); if (open38013 == false) { $(".Arrow38013").text(""); open38013 = true; $('.Q38013').addClass("open"); } else { $(".Arrow38013").text("▾"); open38013 = false; $('.Q38013').removeClass("open"); } }); }); </script> <span id="d.en.38013"></span><div class="row-fluid general_content"> <div class="span12 q_a"> <p><a class='Q38013 q_a_question'>Award Closeout <span class='Arrow38013'>▾</span></a><br /> </p> <span class='A38013 q_a_answer'><div class="span12"><p><strong>Before the project ends (best practice is three months before the end date), the PI should:</strong></p> <ul> <li>Review the project’s financial status with the unit administrator.</li> <li>Assure that subrecipients have submitted or will submit all required deliverables, reports, and invoices.</li> <li>Plan for updates and changes to payroll, transitioning to a renewal period or to award expiration.</li> <li>Request <a href="/spa/award-management/temporary-projects/">Temporary Projects</a> for a renewal or continuation period when appropriate.</li> <li>Request a <a href="/spa/award-management/changes-to-project-or-budget/no-cost-extensions/">no-cost extension</a> when allowable and appropriate.</li> </ul> <p><strong>When a project expires or is terminated, the PI should:</strong></p> <ul> <li>Meet sponsor’s deadline(s) for final reports.</li> <li>Submit any required final project report.</li> <li>Submit any required final invention report.</li> <li>Review the final financial report.</li> <li>Close out IRB and IACUC protocols.</li> <li><a href="/spa/policies-and-procedures/record-retention/program-records/">Retain the project records</a> for as long as they are useful, but for at least three years after submission of the final report (if any) or award termination, whichever is later.</li> </ul></div></span> </div> </div><!--******************************************* End of main content area *******************************************--> <!--******************************************* BUILDING BLOCK: Close Main Column *******************************************--> <!-- navigation object: UMB Template: Close Main Column --> </div> </div><!--close row-fluid--> </div><!--close .container id="main-content" --> <!--******************************************* BUILDING BLOCK: Footer *******************************************--> <!-- navigation object: UMB Template: Footer --> <div id="footer-for-print" style="display:none;" role="contentinfo" aria-label="General Information About UMB for Printed Pages"><p>The University of Maryland, Baltimore is the founding campus of the University System of Maryland. <br /> 620 W. 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