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Route a Proposal | Office of Sponsored Programs
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</div> </div> </div> </div> </div> </nav> </div> </header> <div role="main" class="main-container gt-body-page js-quickedit-main-content "> <div class="container"> <div id="gt-help" role="complementary"> </div> <div id="gt-breadcrumbs-title" class="breadcrumb-links" role="complementary"> <div> <div id="block-osp-page-title" class="block block-core page_title_block"> <div id="gt-page-title" role="heading" aria-level="1"> <h1 class="page-title"> <span property="schema:name">Route a Proposal</span> </h1> </div> </div> </div> </div> </div> <div class="gt-container container "> <div class="row"> <section class="col-sm-9"> <div class="highlighted"> <div> <div data-drupal-messages-fallback class="hidden"></div> </div> </div> <a id="main-content"></a> <div class="gt-main-content"> <div> <div id="block-osp-content" class="block block-system system_main_block"> <article data-history-node-id="26" about="/proposal-development" typeof="schema:WebPage" class="node node--type-page node--view-mode-full"> <span property="schema:name" content="Route a Proposal" class="hidden"></span> <div> <div class="layout layout--twocol-section layout--twocol-section--25-75"> <div class="layout__region layout__region--first"> <nav role="navigation" aria-labelledby="-menu"> <h2 class="visually-hidden" id="-menu">Award Lifecycle</h2> <ul> <li> <a href="/award-lifecycle">The Award Lifecycle Overview</a> </li> <li> <a href="/find-funding">Find Funding</a> </li> <li> <a href="/proposal-process">Prepare a Proposal</a> </li> <li> <a href="/proposal-development">Route/Submit a Proposal</a> </li> <li> <a href="/manage-award">Manage an Award</a> </li> <li> <a href="/negotiation">Negotiation and Acceptance</a> </li> <li> <a href="/closeout">Closeout</a> </li> </ul> </nav> </div> <div class="layout__region layout__region--second"> <div class="block block-layout-builder field_block node page body"> <div property="schema:text" class="field field--name-body field--type-text-with-summary field--label-hidden field__item"><p>For assistance with eRouting or questions about the routing process at Georgia Tech, contact <a href="mailto:training@osp.gatech.edu">training@osp.gatech.edu</a>.</p><h5><strong>How do I route a proposal?</strong></h5><p>Before any proposal is submitted to a funding agency, it must first be routed through Georgia Tech's internal review process. </p><p>Proposals are routed via the <a href="https://gtapps.gatech.edu/erouting/" target="_blank"><strong>eRouting</strong></a> system.鈥婽he eRouting system includes sections that address compliance issues to be addressed by the Office of Research Integrity Assurance, Office of General Counsel, and other applicable units -- and has workflows built-in to help facilitate these reviews.</p><p>At OSP, the proposal budget is reviewed, and the application is reviewed for compliance with institutional and federal regulations. If the budget is accurate and all policies and procedures have been followed, OSP staff will provide the authorized institutional signature as needed.</p><p>After the proposal has been accepted by OSP, it is ready to be submitted to the funding agency. <a href="submit-proposal"><strong>Review Georgia Tech's submission process details</strong></a><strong>.</strong></p><h5><strong>Submission deadlines:</strong></h5><ul style="-webkit-text-stroke-width:0px;background-color:rgb(255, 255, 255);box-sizing:border-box;color:rgb(38, 38, 38);font-family:Roboto, "Helvetica Neue", Helvetica, Arial, sans-serif;font-size:16px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;margin-bottom:1.3rem;margin-top:0px;orphans:2;padding-left:2rem;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;"><li style="box-sizing:border-box;margin-bottom:0.5rem;">Electronic Submission Policy: Proposals that are to be submitted by an electronic means need to be ready to be released to the sponsor 24 hours prior to submission deadline and additionally, need to be ready for OSP review 2 days prior to that. This includes electronic submissions via a dedicated online system or via email.<ul style="box-sizing:border-box;margin-bottom:1.3rem;margin-top:0px;padding-left:2rem;"><li style="box-sizing:border-box;margin-bottom:0.5rem;">24 hours plus 2 days = <strong style="box-sizing:border-box;font-weight:bolder;">three full business days</strong> prior to the deadline</li><li style="box-sizing:border-box;margin-bottom:0.5rem;">Ready for OSP review = fully complete, authorized, and to OSP in <strong style="box-sizing:border-box;font-weight:bolder;">eRouting</strong></li></ul></li><li style="box-sizing:border-box;margin-bottom:0.5rem;">Please be advised that the routing form has to be complete (<strong style="box-sizing:border-box;font-weight:bolder;">all items uploaded</strong>) and approved (<strong style="box-sizing:border-box;font-weight:bolder;">all approvals in place</strong>) and received (by the CO) before the review and submission process will occur.</li></ul><h5><strong>Why does my proposal need to be routed?</strong></h5><p>The internal review process for external funding proposals ensures compliance with federal, state, and institutional regulations and promotes accuracy in all budgetary and institutional information. Typically, the following questions are resolved at each of the indicated levels:</p><p><em><strong>Departmental concerns:</strong></em></p><ul><li>Will the grant in other ways interfere with the total effort expected and for which that person is being paid?</li><li>Will the teaching load be adjusted because of the faculty member's work on the grant?</li><li>Are there sufficient facilities and equipment available to support the proposed research?</li><li>Does the project fit within the overall objectives of the department?</li><li>Are human or animal subjects to be involved in research?</li><li>Have biohazards been identified?</li></ul><p><em><strong>College concerns:</strong></em></p><ul><li>Confirms that the departmental concerns have been addressed</li><li>Determines that the commitment of institutional funds, if any, in support of the project are consistent with the collegiate objectives</li><li>Verifies the worthiness of the project in terms of collegiate objectives</li><li>Reviews the budget to ensure that full and appropriately documented costs are included</li></ul><p><em><strong>Office of Sponsored Programs concerns:</strong></em></p><ul><li>Forwards those proposals requiring University funds not available at the collegiate level to the Vice President for Research for review<ul><li>Examples of such a requirement are funds to continue the employment of personnel upon the termination of the grant, funds for renovation, or matching funds for equipment.</li></ul></li><li>Reviews the budget to ensure that full and appropriately documented costs are included</li><li>Verifies that all involved departmental, collegiate, and compliance units have approved the proposal</li><li>Reviews institutional information for accuracy</li></ul><h5>Does everything I send to the funding agency need to be routed?</h5><p>New, competitive renewal, supplemental, and noncompeting continuation applications for external funding by grants and contracts must be routed. Revised budgets and progress reports that include a budget for a subsequent period of time must also be routed. Requests for carryover of funds from one budget period to another, no-cost extensions, and requests to re-budget after the grant has been funded do not need to be routed. Non-financial requests that require the signature of the institutional official also do not require routing.</p></div> </div> </div> </div> <div class="layout layout--onecol"> <div class="layout__region layout__region--content"> <div class="block block-layout-builder extra_field_block node page links"> </div> </div> </div> </div> </article> </div> </div> </div> </section> <aside class="col-sm-3" class="sidebar-second" role="complementary"> <div> <div id="block-osp-eroutingresources" class="block block-block-content block-block-content830b59f5-b6c7-4f0a-b710-fd0db665f239 gt-basic-block my-3 clearfix"> <div class="field field--name-body field--type-text-with-summary field--label-hidden field__item my-3"><h4>eRouting Enhancements</h4><div style="background-color:#fff;border-bottom:3px solid #B3A369;border-top:3px solid #B3A369;padding:10px;"><div 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