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| <a href="/wiki/Documentation/OOo3_User_Guides" title="Documentation/OOo3 User Guides">OOo3 User Guides</a>&lrm; | <a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started" title="Documentation/OOo3 User Guides/Getting Started">Getting Started</a></span></div> <div id="jump-to-nav" class="mw-jump">Jump to: <a href="#column-one">navigation</a>, <a href="#searchInput">search</a></div>  <div id="mw-content-text" lang="en" dir="ltr" class="mw-content-ltr"><div class="mw-parser-output"><div id="tocwrapper" class="docooo_tocwrapper" style="float:right; width: 200px; padding: 0px; border: 3px solid #fff; border-left: 20px solid #fff; border-bottom: 20px solid #fff; margin-left: 40px; margin-bottom: 20px; margin-top: -5px;"> <div id="GS3G" style="border:1px solid #9BC0F5; padding: 0px; font-size: xx-small; background-color: #FFF;"> <div id="doc_toctitle" class="docooo_toctitle docsection"><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started" title="Documentation/OOo3 User Guides/Getting Started">Getting Started with OpenOffice.org 3.x</a></div> <div id="parttitle" class="docooo_parttitle" style="padding: 1px;font-weight: bold; text-align: left; border-bottom: 1px solid #9099a8; display:block"> <dl><dd><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Printing,_Exporting,_Emailing" title="Documentation/OOo3 User Guides/Getting Started/Printing, Exporting, Emailing">Chapter 10: Printing, Exporting, and E-mailing</a></dd></dl> <div id="tocfooter" class="docooo_tocfooter" style="padding: 1px;"> <table border="0" width="100%"> <tbody><tr> <td style="text-align:left;"><span style="display: block"><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Getting_Started_with_Math" title="Documentation/OOo3 User Guides/Getting Started/Getting Started with Math">< Previous Section </a></span> </td> <td style="text-align:right;"><span style="display: block"><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Graphics,_Gallery,_Fontwork" title="Documentation/OOo3 User Guides/Getting Started/Graphics, Gallery, Fontwork">Next Section ></a></span> </td></tr></tbody></table> </div> </div> <div id="tocbody" class="docooo_tocbody" style="padding: 6px;"> <ul><li><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Printing,_Exporting,_Emailing" title="Documentation/OOo3 User Guides/Getting Started/Printing, Exporting, Emailing">Printing</a></li> <li><a class="mw-selflink selflink">Exporting to PDF</a></li> <li><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_other_formats" title="Documentation/OOo3 User Guides/Getting Started/Exporting to other formats">Exporting to other formats</a></li> <li><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/E-mailing_documents" title="Documentation/OOo3 User Guides/Getting Started/E-mailing documents">E-mailing documents</a></li> <li><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Digital_signing_of_documents" title="Documentation/OOo3 User Guides/Getting Started/Digital signing of documents">Digital signing of documents</a></li></ul> </div> <div id="PrevNextPage" class="docooo_prevnextpage" style="font-size: xx-small!important; margin-bottom: 3px; margin-top: 3px;"> <table border="0" width="100%"> <tbody><tr> <td style="text-align:left;"><span style="display: {{{ShowPrevPage}}}"><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Printing,_Exporting,_Emailing" title="Documentation/OOo3 User Guides/Getting Started/Printing, Exporting, Emailing">< Previous Page </a></span> </td> <td style="text-align:right;"><span style="display: {{{ShowNextPage}}}"><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_other_formats" title="Documentation/OOo3 User Guides/Getting Started/Exporting to other formats">Next Page ></a></span> </td></tr></tbody></table> </div> </div> </div> <p><br /> </p><p>OpenOffice.org can export documents to PDF (Portable Document Format). This industry-standard file format is ideal for sending the file to someone else to view using Adobe Reader or other PDF viewers. </p><p>The process and dialogs are the same for Writer, Calc, Impress, and Draw, with a few minor differences mentioned in this section. </p> <h2><span class="mw-headline" id="Quick_export_to_PDF">Quick export to PDF</span></h2> <p>Click the <b>Export Directly as PDF</b> icon <a href="/wiki/File:PDF-direct-icon.png" class="image"><img alt="PDF-direct-icon.png" src="/w/images/8/87/PDF-direct-icon.png" decoding="async" width="24" height="26" /></a> to export the entire document using your default PDF settings. You are asked to enter the file name and location for the PDF file, but you do not get a chance to choose a page range, the image compression, or other options. </p> <h2><span class="mw-headline" id="Controlling_PDF_content_and_quality">Controlling PDF content and quality</span></h2> <p>For more control over the content and quality of the resulting PDF, use <b>File > Export as PDF</b>. The PDF Options dialog opens. This dialog has five pages (General, Initial View, User Interface, Links, and Security). Make your selections, and then click <b>Export</b>. Then you are asked to enter the location and file name of the PDF to be created, and click <b>Save</b> to export the file. </p> <h3><span class="mw-headline" id="General_page_of_PDF_Options_dialog">General page of PDF Options dialog</span></h3> <p>On the <i>General</i> page, you can choose which pages to include in the PDF, the type of compression to use for images (which affects the quality of images in the PDF), and other options. </p> <div class="thumb tnone"><div class="thumbinner" style="width:464px;"><a href="/wiki/File:PDFGeneral3.png" class="image"><img alt="" src="/w/images/e/e9/PDFGeneral3.png" decoding="async" width="462" height="522" class="thumbimage" /></a> <div class="thumbcaption"><div class="magnify"><a href="/wiki/File:PDFGeneral3.png" class="internal" title="Enlarge"></a></div><i>General page of PDF Options dialog.</i></div></div></div> <p><b>Range section</b> </p> <ul><li><b>All</b>: Exports the entire document.</li> <li><b>Pages</b>: To export a range of pages, use the format <b>3-6</b> (pages 3 to 6). To export single pages, use the format <b>7;9;11</b> (pages 7, 9, and 11). You can also export a combination of page ranges and single pages, by using a format like <b>3-6;8;10;12</b>.</li> <li><b>Selection</b>: Exports whatever material is selected.</li></ul> <p><b>Images section</b> </p> <ul><li><b>Lossless compression</b>: Images are stored without any loss of quality. Tends to make large files when used with photographs. Recommended for other images.</li> <li><b>JPEG compression</b>: Allows for varying degrees of quality. A setting of 90% tends to work well with photographs (small file size, little perceptible loss).</li> <li><b>Reduce image resolution</b>: Lower-DPI (dots per inch) images have lower quality.</li></ul> <div style="padding:3pt; background-color: #d8e6eb; margin-top: 10pt; margin-bottom: 10pt;"> <table border="0" style="background-color:inherit!important" cellspacing="0"> <tbody><tr> <td valign="top"><a href="/wiki/File:Documentation_note.png" class="image"><img alt="Documentation note.png" src="/w/images/thumb/3/30/Documentation_note.png/42px-Documentation_note.png" decoding="async" width="42" height="42" srcset="/w/images/3/30/Documentation_note.png 1.5x" /></a></td> <td>EPS images with embedded previews are exported only as previews. EPS images without embedded previews are exported as empty placeholders. </td></tr></tbody></table> </div> <p><b>General section</b> </p> <ul><li><b>PDF/A-1</b>: PDF/A is an ISO standard established in 2005 for long-term preservation of documents, by embedding all the pieces necessary for faithful reproduction (such as fonts) while forbidding other elements (including forms, security, encryption, and tagged PDF). If you select PDF/A-1, the forbiden elements are greyed-out (not available).</li> <li><b>Tagged PDF</b>: Exports special tags into the corresponding PDF tags. Some tags that are exported are table of contents, hyperlinks, and controls. This option can increase file sizes significantly.</li> <li><b>Export bookmarks: </b>Exports headings in Writer documents, and page names in Impress and Draw documents, as “bookmarks” (a table of contents list displayed by some PDF readers, including Adobe Reader).</li> <li><b>Export notes</b>: Exports notes in Writer and Calc documents as PDF notes. You may not want this!</li> <li><b>Create PDF form - Submit format:</b> Choose the format of submitting forms from within the PDF file. This setting overrides the control’s URL property that you set in the document. There is only one common setting valid for the whole PDF document: PDF (sends the whole document), FDF (sends the control contents), HTML, and XML. Most often you will choose the PDF format.</li> <li><b>Export automatically inserted blank pages</b>: If selected, automatically inserted blank pages are exported to the PDF. This is best if you are printing the PDF double-sided. For example, books usually have chapters set to always start on an odd-numbered (right-hand) page. When the previous chapter ends on an odd page, OOo inserts a blank page between the two odd pages. This option controls whether to export that blank page.</li></ul> <h3><span class="mw-headline" id="Initial_View_page_of_PDF_Options_dialog">Initial View page of PDF Options dialog</span></h3> <p>On the <i>Initial View</i> page, you can choose how the PDF opens by default in a PDF viewer. The selections should be self-explanatory. </p> <div class="thumb tnone"><div class="thumbinner" style="width:367px;"><a href="/wiki/File:PDFInitialView.png" class="image"><img alt="" src="/w/images/a/a7/PDFInitialView.png" decoding="async" width="365" height="389" class="thumbimage" /></a> <div class="thumbcaption"><div class="magnify"><a href="/wiki/File:PDFInitialView.png" class="internal" title="Enlarge"></a></div><i>Initial View page of PDF Options dialog.</i></div></div></div> <h3><span class="mw-headline" id="User_Interface_page_of_PDF_Options_dialog">User Interface page of PDF Options dialog</span></h3> <p>On the <i>User Interface</i> page, you can choose more settings to control how a PDF viewer displays the file. Some of these choices are particularly useful when you are creating a PDF to be used as a presentation or a kiosk-type display. </p> <div class="thumb tnone"><div class="thumbinner" style="width:367px;"><a href="/wiki/File:PDFUI.png" class="image"><img alt="" src="/w/images/e/e5/PDFUI.png" decoding="async" width="365" height="350" class="thumbimage" /></a> <div class="thumbcaption"><div class="magnify"><a href="/wiki/File:PDFUI.png" class="internal" title="Enlarge"></a></div><i>User Interface page of PDF Options dialog.</i></div></div></div> <p><b>Window options section</b> </p> <ul><li><b>Resize window to initial page.</b> Causes the PDF viewer window to resize to fit the first page of the PDF.</li> <li><b>Center window on screen.</b> Causes the PDF viewer window to be centered on the computer screen.</li> <li><b>Open in full screen mode.</b> Causes the PDF viewer to open full-screen instead of in a smaller window.</li> <li><b>Display document title.</b> Causes the PDF viewer to display the document’s title in the title bar.</li></ul> <p><b>User interface options section</b> </p> <ul><li><b>Hide menubar.</b> Causes the PDF viewer to hide the menu bar.</li> <li><b>Hide toolbar.</b> Causes the PDF viewer to hide the toolbar.</li> <li><b>Hide window controls.</b> Causes the PDF viewer to hide other window controls.</li></ul> <p><b>Transitions</b> </p><p>In Impress, displays slide transition effects as their respective PDF effects. </p><p><b>Bookmarks</b> </p><p>Select how many heading levels are displayed as bookmarks, if <i>Export bookmarks</i> is selected on the General page. </p> <h3><span class="mw-headline" id="Links_page_of_PDF_Options_dialog">Links page of PDF Options dialog</span></h3> <p>PDF export includes options to choose how links in documents are exported to PDF. </p> <div class="thumb tnone"><div class="thumbinner" style="width:367px;"><a href="/wiki/File:PDFLinks.png" class="image"><img alt="" src="/w/images/a/af/PDFLinks.png" decoding="async" width="365" height="195" class="thumbimage" /></a> <div class="thumbcaption"><div class="magnify"><a href="/wiki/File:PDFLinks.png" class="internal" title="Enlarge"></a></div><i>Links page of PDF Options dialog.</i></div></div></div> <p><b>Export bookmarks as named destinations</b> </p><p>If you have defined Writer bookmarks, Impress or Draw slide names, or Calc sheet names, this option exports them as “named destinations” to which Web pages and PDF documents can link. </p><p><b>Convert document references to PDF targets</b> </p><p>If you have defined links to other documents with OpenDocument extensions (such as .ODT, .ODS, and .ODP), this option converts the files names to .PDF in the exported PDF document. </p><p><b>Export URLs relative to file system</b> </p><p>If you have defined relative links in a document, this option exports those links to the PDF. </p><p><b>Cross-document links</b> </p><p>Defines the behavior of links clicked in PDF files. </p> <h3><span class="mw-headline" id="Security_page_of_PDF_Options_dialog">Security page of PDF Options dialog</span></h3> <p>PDF export includes options to encrypt the PDF (so it cannot be opened without a password) and apply some digital rights management (DRM) features. </p> <ul><li>With an <i>open password</i> set, the PDF can only be opened with the password. Once opened, there are no restrictions on what the user can do with the document (for example, print, copy, or change it).</li> <li>With a<i> permissions password set</i>, the PDF can be opened by anyone, but its permissions can be restricted.</li> <li>With <i>both</i> the <i>open password</i> and <i>permission password</i> set, the PDF can only be opened with the correct password, and its permissions can be restricted.</li></ul> <div class="thumb tnone"><div class="thumbinner" style="width:367px;"><a href="/wiki/File:PDFSecurity.png" class="image"><img alt="" src="/w/images/d/d0/PDFSecurity.png" decoding="async" width="365" height="484" class="thumbimage" /></a> <div class="thumbcaption"><div class="magnify"><a href="/wiki/File:PDFSecurity.png" class="internal" title="Enlarge"></a></div><i>Security page of PDF Options dialog.</i></div></div></div> <div style="padding:3pt; background-color: #d8e6eb; margin-top: 10pt; margin-bottom: 10pt;"> <table border="0" style="background-color:inherit!important" cellspacing="0"> <tbody><tr> <td valign="top"><a href="/wiki/File:Documentation_note.png" class="image"><img alt="Documentation note.png" src="/w/images/thumb/3/30/Documentation_note.png/42px-Documentation_note.png" decoding="async" width="42" height="42" srcset="/w/images/3/30/Documentation_note.png 1.5x" /></a></td> <td>Permissions settings are effective only if the user’s PDF viewer respects the settings. </td></tr></tbody></table> </div> <p>The figure below shows the pop-up dialog displayed when you click the <b>Set open password</b> button on the Security page of the PDF Options dialog. </p><p>After you set a password for permissions, the other choices on the Security page become available. These selections should be self-explanatory. </p> <div class="thumb tnone"><div class="thumbinner" style="width:397px;"><a href="/wiki/File:SetPassword.png" class="image"><img alt="" src="/w/images/d/d2/SetPassword.png" decoding="async" width="395" height="283" class="thumbimage" /></a> <div class="thumbcaption"><div class="magnify"><a href="/wiki/File:SetPassword.png" class="internal" title="Enlarge"></a></div><i>Setting a password to encrypt a PDF.</i></div></div></div> <p><br /> </p> <div id="Template_CC-BY" style="clear:both;"> <table width="100%" border="0" cellspacing="4" cellpadding="0" style="border-top: 1px solid #666; font-size: xx-small; margin-top: 20px; text-align: right;"> <tbody><tr> <td>Content on this page is licensed under the <a rel="nofollow" class="external text" href="https://creativecommons.org/licenses/by/3.0/">Creative Common Attribution 3.0 license (CC-BY)</a>. </td></tr></tbody></table> </div>    </div></div><div class="printfooter"> Retrieved from "<a dir="ltr" href="https://wiki.openoffice.org/w/index.php?title=Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_PDF&oldid=240239">https://wiki.openoffice.org/w/index.php?title=Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_PDF&oldid=240239</a>"</div> <div id="catlinks" class="catlinks" data-mw="interface"><div id="mw-normal-catlinks" class="mw-normal-catlinks"><a href="/wiki/Special:Categories" title="Special:Categories">Categories</a>: <ul><li><a href="/wiki/Category:CC-BY_License" title="Category:CC-BY License">CC-BY License</a></li><li><a href="/wiki/Category:Getting_Started_(Documentation)" title="Category:Getting Started (Documentation)">Getting Started (Documentation)</a></li></ul></div></div>  <div class="visualClear"></div> </div> </div></div> <div id="column-one"> <div id="p-cactions" class="portlet"> <h5>Views</h5> <div class="pBody"> <ul> <li id="ca-nstab-main" class="selected"><a href="/wiki/Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_PDF" title="View the content page [c]" accesskey="c">Page</a></li> <li id="ca-talk" class="new"><a href="/w/index.php?title=Talk:Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_PDF&action=edit&redlink=1" rel="discussion" title="Discussion about the content page (page does not exist) [t]" accesskey="t">Discussion</a></li> <li id="ca-viewsource"><a href="/w/index.php?title=Documentation/OOo3_User_Guides/Getting_Started/Exporting_to_PDF&action=edit" title="This page is protected.
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