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Additional Information | Optica

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class="page-title page-title--blue"> <div class="page-title__breadcrumb mb-0"> <div class="container"> <a class="text-capitalize" href="/home/">Home</a> <span class="divider">&gt;</span> <a class="text-capitalize" href="/events/">Events</a> <span class="divider">&gt;</span> <a class="text-capitalize" href="/events/incubator_meetings/">Incubator Meetings</a> </div> </div> <div class="container py-1"> <h1 class="pt-2 pb-1">Additional Information</h1> </div> </section> <div class="container"> <div class="row py-2 py-md-3"> <div class="col-lg-3"> <div class="d-none d-lg-block"> <h6 class="font-weight-bold mb-2">Events</h6> <ul class="list-unstyled"> <li class="nav-item"> <a class="nav-link d-inline-flex mr-0 pr-0 " href="/events/meeting_archives/">Archives</a> <button type="button" data-toggle="collapse" data-target="#item-0" class="d-none d-sm-inline-block btn btn-link" aria-expanded="false" aria-controls="item-0"> <i class="fal fa-chevron-down" aria-hidden="true"></i> </button> <div id="item-0" class="collapse"> <ul class="nav nav-pills flex-column ml-3"> <li> <a class="nav-item nav-link " href="/events/meeting_archives/archive_by_year/">Archive by Year</a> </li> </ul> </div> </li> <li class="nav-item"> <a class="nav-link d-inline-flex mr-0 pr-0 " href="/events/meeting_opportunities/">Meeting Services</a> <button type="button" data-toggle="collapse" data-target="#item-1" class="d-none d-sm-inline-block btn btn-link" aria-expanded="false" aria-controls="item-1"> <i class="fal fa-chevron-down" aria-hidden="true"></i> </button> <div id="item-1" class="collapse"> <ul class="nav nav-pills flex-column ml-3"> <li> <a class="nav-item nav-link " href="/events/meeting_opportunities/conference_proposal_form/">Conference Proposal Submission</a> </li> <li> <a class="nav-item nav-link " href="/events/meeting_opportunities/exhibitor_sponsor_information/">Exhibitor/Sponsor Information</a> </li> <li> <a class="nav-item nav-link " href="/events/meeting_opportunities/meeting_grants/">Global Meeting Grants</a> </li> <li> <a class="nav-item nav-link " href="/events/meeting_opportunities/idea_center/">Idea Center</a> </li> <li> <a class="nav-item nav-link " href="/events/meeting_opportunities/meeting_and_paper_management_options/">Meeting and Paper Management Services</a> </li> <li> <a class="nav-item nav-link " href="/events/meeting_opportunities/request_an_endorsement/">Request an Endorsement</a> </li> </ul> </div> </li> <li class="nav-item"> <a class="nav-link d-inline-flex mr-0 pr-0 " href="/events/speakers/">Speaker Resources</a> <button type="button" data-toggle="collapse" data-target="#item-2" class="d-none d-sm-inline-block btn btn-link" aria-expanded="false" aria-controls="item-2"> <i class="fal fa-chevron-down" aria-hidden="true"></i> </button> <div id="item-2" class="collapse"> <ul class="nav nav-pills flex-column ml-3"> <li> <a class="nav-item nav-link " href="/events/speakers/conference_papers_policies/">Conference Papers Policy</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/poster_guidelines/">Hybrid Poster Presentation Guidelines</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/zoom/">An Introduction to Zoom</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/prerecording_presentations/">Pre-Recording Presentations</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/virtual_oral_presentation_guidelines/">Hybrid Oral Presentation Guidelines</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/presider_resources/">Hybrid Presider Resources</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/frequently_asked_questions/">Frequently Asked Questions &#x2014; Hybrid Meetings</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/on-site_oral_presentations/">On-site Oral Presentations Guidelines</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/onsite_poster_presentation_guidelines/">Onsite Poster Presentation Guidelines</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/presider_resources_for_in_person_meetings/">Onsite Presider Resources</a> </li> <li> <a class="nav-item nav-link " href="/events/speakers/speaker_resources_-_in_person_only/">Speaker Resources - In Person Only</a> </li> </ul> </div> </li> <li class="nav-item"> <a class="nav-link d-inline-flex mr-0 pr-0 " href="/events/code_of_conduct/">Code of Conduct</a> </li> </ul> </div> </div> <div class="col-lg-9" id="BodyContent"> <h3>Request a Letter of Invitation</h3> <p>Individuals requiring a letter of invitation to obtain travel visas may contact Optica&nbsp;directly by one of the following methods:</p> <ul> <li><a href="/meetings/letter_of_invitation_request_form/?mtg=Incubator">Online</a></li> <li>Fax: +1 202.416.6100</li> <li>Mail:<br /> OPTICA<br /> Global Headquarters<br /> Meetings Department<br /> 2010 Massachusetts Ave. NW<br /> Washington, DC 20036<br /> USA</li> </ul> <p>All letters of invitation will be sent electronically as a .pdf file. A paper copy of a visa invitation letter may be requested and will be sent by airmail or by fax unless a Federal Express account number or a credit card number with expiration date is provided on the original request.</p> <p>Please allow ample time for processing requests. Requests can take 7-10 business days to process.</p> <p>Optica&nbsp;is not able to contact embassies in support of an individual attempting to gain entry into the host country to attend an Optica&nbsp;meeting.</p> <h3>Logistics</h3> <p><strong>By Airport</strong><br /> The closest airport to Optica Headquarters is <a href="http://metwashairports.com/reagan/reagan.htm" target="_blank">Ronald Reagan Washington National Airport</a>. The airport&nbsp;is just over 5 miles from Optica and will&nbsp;cost approximately USD 20 in a taxi cab. You can also take the Metro (subway) from the airport. Take the Yellow Line toward&nbsp;Fort Totten, transfer at Gallery Place to the Red Line toward&nbsp;Shady Grove and exit at DuPont Circle South. Once you exit the DuPont Circle Metro, you will have a three- to four-block walk to the office or hotel.</p> <p>Another airport option is <a href="http://www.metwashairports.com/dulles/dulles.htm" target="_blank">Dulles International Airport </a>located approximately 30 miles from Optica. A cab from Dulles will cost approximately USD 70. You could also use a ride share app, such as <a href="https://www.uber.com/us/en/price-estimate/" target="_blank">Uber</a> or <a href="http://lyft.com/rider/fare-estimate" target="_blank">Lyft</a>, which will cost around USD 45-55 (rates vary).</p> <p><strong>By Subway (Metro)</strong><br /> The Dupont Circle Metro stop is the closest to Optica Headquarters. Visit the <a href="http://www.wmata.com/" target="_blank">WMATA</a> website for the most up-to-date information on the Metro.</p> <p><strong>By Train (Amtrak)</strong><br /> If you will be traveling by train, the closest Amtrak stop is located at Union Station in Washington, DC. Union Station is approximately 2 miles from Optica headquarters and should take you about 10 minutes in a cab, costing you approximately USD 10-12. Metro service is available between Union Station and Dupont Circle.&nbsp;</p> <p>The most up-to-date information can be found on the <a href="https://www.amtrak.com/home.html" target="_blank">Amtrak</a> website.</p> <p><strong>Weather</strong><br /> Find the most up-to-date information on <a href="http://www.weather.com/weather/today/Washington+DC+20036" target="_blank">DC weather</a>.</p> <p><strong>Things to Do</strong><br /> You can find an extensive listing of <a href="https://washington.org/things-do-washington-dc" target="_blank">things to do</a> while in Washington, DC.</p> <h3>Family Care Grants</h3> <p>Optica members can be a scientist, engineer, researcher, educator, entrepreneur, student and more. But they can have other titles as well, including parent or caregiver. To support members who play those roles, members can receive grants to help cover extra expenses incurred when participating in an Optica meeting.</p> <p>Grants of up to US $400&nbsp;per family, per calendar year&nbsp;are available to assist members who need to bring family members to selected Optica-managed meetings<strong>,</strong>&nbsp;who incur extra expenses if leaving them at home,&nbsp;or need assistance at a meeting due to a disability.</p> <p><a href="https://www.optica.org/membership/member_resources/individual_resources/event_and_meeting_grants/">Learn more about applying for a family care grant here.</a></p> </div> </div> <div class="row"> </div> </div> </main> <footer class="footer bg-black pb-3"> <div class="container py-2"> <div class="row"> <div class="col-md-4 py-1 py-lg-2"> <svg class="my-2" viewBox="0 0 778.66 208.72" fill="currentColor" style="max-width: 255px;"> <path 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