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CHAIR HOW-TO: Import Assignments (Reviewer) | Microsoft Conference Management Toolkit Documentation
<!DOCTYPE html> <!--[if IE]><![endif]--> <html> <head> <meta charset="utf-8"> <meta http-equiv="X-UA-Compatible" content="IE=edge,chrome=1"> <title>CHAIR HOW-TO: Import Assignments (Reviewer) | Microsoft Conference Management Toolkit Documentation </title> <meta name="viewport" content="width=device-width"> <meta name="title" content="CHAIR HOW-TO: Import Assignments (Reviewer) | Microsoft Conference Management Toolkit Documentation "> <meta name="generator" content="docfx 2.45.1.0"> <meta name="description" content="Microsoft's Conference Management Toolkit is a hosted academic conference management system. 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If the user is not assigned the proper role, the upload will fail.</p> <h2 id="single-reviewer">SINGLE REVIEWER</h2> <ul> <li>From the Chair Console select Actions>Import Assignments</li> </ul> <p><img src="images/import-reviewer-assignments/chair-console-import-assignments-reviewer.png" alt="Import Reviewer Assignments"></p> <ul> <li>Click the 'Meta-Reviewer' secondary menu</li> </ul> <p><img src="images/import-reviewer-assignments/secondary-menu-rvr-import.png" alt="Import Reviewer Assignments"></p> <ul> <li>The Bulk Import Reviewer Assignment page opens. Click ‘Download Template.’</li> </ul> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-page-download.png" alt="Import Reviewer Assignments"></p> <ul> <li>Save it locally. Click ‘OK.’</li> </ul> <p><img src="images/import-reviewer-assignments/save-file-locally.png" alt="Import Reviewer Assignments"></p> <ul> <li>Open the file with a text editor like Notepad++.</li> </ul> <p><img src="images/import-reviewer-assignments/open-file.png" alt="Import Reviewer Assignments"></p> <ul> <li>Where it says, ‘<strong>< submission submissionId="REPLACE THIS WITH SUBMISSION ID"></strong>‘ enter the Submission ID between the quotes. In this case Paper ID 10.</li> </ul> <p><img src="images/import-reviewer-assignments/xml-replace-submission-id.png" alt="Import Reviewer Assignments"></p> <ul> <li>Where it says, ‘< <strong>user email="REPLACE THIS WITH USER EMAIL" /</strong>>’ enter the user email of the Reviewer between the quotes. Save the xml.</li> </ul> <p><img src="images/import-reviewer-assignments/xml-replace-user-email.png" alt="Import Reviewer Assignments"></p> <ul> <li>On the Bulk Import Reviewer Assignment page, click ‘’Upload.’</li> </ul> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-page-upload.png" alt="Import Reviewer Assignments"></p> <ul> <li>Select the file, click ‘Open.’</li> </ul> <p><img src="images/import-reviewer-assignments/select-open-file.png" alt="Import Reviewer Assignments"></p> <ul> <li>The Reviewer/Paper assignment was successful. Click ‘Save Changes.’</li> </ul> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-page-successful.png" alt="Import Reviewer Assignments"></p> <h2 id="multiple-reviewers">MULTIPLE REVIEWERS</h2> <p>Sometimes the Chair will want more than 1 Reviewer for a particular paper.</p> <ul> <li>Download the ‘Assignments Template,’ as shown in the Single Reviewer section of this guide, above, and open the file with a text editor like Notepad++.</li> </ul> <p><img src="images/import-reviewer-assignments/open-file.png" alt="Import Reviewer Assignments"></p> <ul> <li>Copy and paste this section of code- < <strong>user email="REPLACE THIS WITH USER EMAIL" /</strong>> - for as many Reviewers you want assigned to the paper. In this case 3 Reviewers:</li> </ul> <p><img src="images/import-reviewer-assignments/xml-three-reviewers.png" alt="Import Reviewer Assignments"></p> <ul> <li>Enter the Paper ID and the email of each Reviewer. Save the xml file.</li> </ul> <p><img src="images/import-reviewer-assignments/xml-replace-paper-id-emails.png" alt="Import Reviewer Assignments"></p> <ul> <li>On the Bulk Import Reviewer Assignment page, click ‘’Upload.’</li> </ul> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-page-upload.png" alt="Import Reviewer Assignments"></p> <ul> <li>Select the file, click ‘Open.’</li> </ul> <p><img src="images/import-reviewer-assignments/select-open-file.png" alt="Import Reviewer Assignments"></p> <ul> <li>The Reviewer/Paper assignments were successful. Click ‘Save Changes.’</li> </ul> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-page-multi-reviewer-successful.png" alt="Import Reviewer Assignments"></p> <h2 id="multiple-reviewers-multiple-papers">MULTIPLE REVIEWERS, MULTIPLE PAPERS</h2> <p>To import assignments of multiple Reviewers for multiple papers, the procedure is largely the same. For the below scenario, we will have 3 Reviewers for 3 papers.</p> <ul> <li>Download the ‘Assignments Template’, as shown in the Single Reviewer section of this guide, above, and open the file with a text editor like Notepad++.</li> </ul> <p><img src="images/import-reviewer-assignments/open-file.png" alt="Import Reviewer Assignments"></p> <ul> <li>Copy and paste this section of code- < <strong>user email="REPLACE THIS WITH USER EMAIL" /</strong>> - for as many Reviewers you want assigned to the paper. In this case 3 Reviewers:</li> </ul> <p><img src="images/import-reviewer-assignments/xml-three-reviewers.png" alt="Import Reviewer Assignments"></p> <ul> <li>Now copy, then paste this whole section twice, as shown below.</li> </ul> <p><img src="images/import-reviewer-assignments/xml-copy-paste-section.png" alt="Import Reviewer Assignments"></p> <ul> <li>Enter the Paper IDs and the email of each Reviewer. Then save the xml file.</li> </ul> <p><img src="images/import-reviewer-assignments/xml-replace-paper-ids-emails.png" alt="Import Reviewer Assignments"></p> <ul> <li>On the Bulk Import Reviewer Assignment page, click ‘’Upload.’</li> </ul> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-page-upload.png" alt="Import Reviewer Assignments"></p> <ul> <li>Select the file, click ‘Open.’</li> </ul> <p><img src="images/import-reviewer-assignments/select-open-file.png" alt="Import Reviewer Assignments"></p> <ul> <li>The Reviewer/Paper assignments were successful. Click ‘Save Changes.’</li> </ul> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-multi-page-multi-reviewer-successful.png" alt="Import Reviewer Assignments"></p> <h2 id="unassigning-and-reassigning-reviewers-in-bulk">UNASSIGNING AND REASSIGNING REVIEWERS IN BULK</h2> <p>The xml will largely remain the same.</p> <ul> <li>Let’s say your xml for Paper #1 existing assignments is this - three reviewers:</li> </ul> <p><img src="images/import-reviewer-assignments/xml-1.png" alt="Import Reviewer Assignments"></p> <ul> <li>And you want to keep 123.com, but get rid of the rest. Your xml would look like this:</li> </ul> <p><img src="images/import-reviewer-assignments/xml-2.png" alt="Import Reviewer Assignments"></p> <p>When you upload and save it you will only see 123.com as a reviewer in paper #1.</p> <p>If you want to keep 123.com and add 2468.com, just do the same thing:</p> <p><img src="images/import-reviewer-assignments/xml-3.png" alt="Import Reviewer Assignments"></p> <p>The rule of thumb is: Keep the assignments you want to remain in the xml for a given paper.</p> <h2 id="conflict">CONFLICT</h2> <p>Sometimes you may get a conflict as shown below. You may elect to save the changes of the Reviewers that are ‘OK’. This will leave the failed one that will need to be addressed.</p> <p><img src="images/import-reviewer-assignments/bulk-import-reviewer-assignments-page-conflict.png" alt="Import Reviewer Assignments"></p> <p>The Reviewer can be replaced manually through the Edit Submissions page for that particular paper or upload another Assignment Template xml.</p> <div class="NOTE"> <h5>Note</h5> <p>If another Assignment Template xml is uploaded, the other Reviewers must be included in the xml or they will be overwritten.</p> </div> <h3 id="related">Related:</h3> <p><a href="https://cmt3.research.microsoft.com/docs/help/chair/auto-assign-reviewers.html">Auto Assign Reviewers</a></p> <p><a href="https://cmt3.research.microsoft.com/docs/help/chair/email-reviewers.html">Email Reviewers</a></p> </article> </div> <div class="hidden-sm col-md-2" role="complementary"> <div class="sideaffix"> <div class="contribution"> <ul class="nav"> </ul> </div> <nav class="bs-docs-sidebar hidden-print hidden-xs hidden-sm affix" id="affix"> <!-- <p><a class="back-to-top" href="#top">Back to top</a><p> --> </nav> </div> </div> </div> </div> <footer> <div class="grad-bottom"></div> <div class="footer"> <div class="container"> <span> <span class="visible-desktop"> © Microsoft Corporation <span style="padding-left: 20px;"> <a href="/About" target="_blank">About CMT</a> | <a href="https://www.microsoft.com/en-us/legal/terms-of-use" target="_blank">Terms of Use</a> | <a href="https://go.microsoft.com/fwlink/?LinkId=521839" target="_blank">Privacy & Cookies</a> | <a href="https://cmt3.research.microsoft.com/CMTSRM/" target="_blank">Request Free CMT Site</a> | <a href="mailto:support@msr-cmt.org">Email CMT Support</a> </span> </span> <div class="pull-right"> <a href="#top">Back to top</a> </div> </span> </div> </div> </footer> <footer> </footer> </div> <script type="text/javascript" src="../../styles/docfx.vendor.js"></script> <script type="text/javascript" src="../../styles/docfx.js"></script> <script type="text/javascript" src="../../styles/main.js"></script> </body> </html>