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UCSF</span></div></div></div> <h1 class="title" id="page-title">Toolkit for Planning Accessible Events at UCSF</h1> <div class="content-top"> <div class="region region-content-top"> <div id="block-fieldblock-node-page-default-field-paragraph-sliders" class="block block-fieldblock"> <div class="content"> <div class="paragraphs-items paragraphs-items-field-paragraph-sliders paragraphs-items-field-paragraph-sliders-full paragraphs-items-full"> <div class="field field-name-field-paragraph-sliders field-type-paragraphs field-label-hidden"><div class="field-items"><div class="field-item even"><div class="entity entity-paragraphs-item paragraphs-item-slider"> <div class="content"> <div class="field field-name-field-pg-slider-image field-type-image field-label-hidden"><div class="field-items"><div class="field-item even"><div class="bg-slider-image" style="background-image:url('https://disability.ucsf.edu/sites/g/files/tkssra9346/f/styles/slider_image_left/public/2023-09/Training_and_Events_banner_1920x1280_3x2.jpg?itok=ThVyTFqt')"></div></div></div></div><div class="group-slider-content field-group-div"><div class="group-slider-inside field-group-div"><div class="field field-name-field-pg-slider-body field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even">A group of people attending a lecture with a presenter on stage with a slide projecting on screen. In the audience are two wheelchair-users and audience members in chairs.</div></div></div></div></div> </div> </div> </div></div></div></div> </div> </div> </div> </div> <div id="main-wrapper"> <div id="main" class="clearfix"> <div id="content" class="column"> <div class="inside"> <a id="main-content"></a> <div class="tabs"></div> <div class="region region-content"> <div id="block-system-main" class="block block-system"> <div class="content"> <div id="node-121" class="node node-page slider-primary clearfix" about="/toolkit-planning-accessible-events-ucsf" typeof="sioc:Item foaf:Document"> <span property="dc:title" content="Toolkit for Planning Accessible Events at UCSF" class="rdf-meta element-hidden"></span><span property="sioc:num_replies" content="0" datatype="xsd:integer" class="rdf-meta element-hidden"></span> <div class="content"> <div class="field field-name-field-body field-type-text-long field-label-hidden"><div class="field-items"><div class="field-item even"><style type="text/css"> <![CDATA[/* ><!]]>*/ </style> <div class="collapse-item"> <div aria-expanded="false" class="header-text" role="button" style="font-weight:bold; background-color:#fff; border:1px solid #000;" tabindex="0"> <p>Toolkit Table of Contents</p> </div> <div aria-hidden="true" class="content-text" role="region" tabindex="-1"> <ul id="toolkit-toc"> <li class="toolkit-selected"><a href="/toolkit-planning-accessible-events-ucsf">Toolkit for Planning Accessible Events at UCSF</a> <ul> <li><a href="/toolkit-planning-accessible-events-ucsf#policy-requirements">Policy Requirements</a></li> <li><a href="/toolkit-planning-accessible-events-ucsf#consultation-and-guidance">Consultation and Guidance</a></li> </ul> </li> <li><a href="/planning-accessible-events">Planning Accessible Events</a> <ul> <li><a href="/planning-accessible-events#hybrid-events">Hybrid Event Accessibility</a></li> </ul> </li> <li><a href="/responding-requests-accommodations">Responding to Requests for Accommodations</a> <ul> <li><a href="/responding-requests-accommodations#request-examples">Potential Accommodation Requests and Definitions</a></li> </ul> </li> <li><a href="/how-schedule-accessibility-vendors">How to Schedule Accessibility Vendors</a> <ul> <li><a href="/how-schedule-accessibility-vendors#vendors">Non-exhaustive possible list of third-party vendors</a></li> </ul> </li> <li><a href="/accessible-publicity-materials">Accessible Publicity Materials</a> <ul> <li><a href="/accessible-publicity-materials#documents-presentations">Accessible Documents and Presentations</a></li> </ul> </li> <li><a href="/preparing-aslcart-captioners-your-event">Preparing for ASL/CART Captioners at Your Event</a> <ul> <li><a href="/preparing-aslcart-captioners-your-event#break-out-rooms">Accessibility Considerations for Break-out Rooms</a></li> <li><a href="/preparing-aslcart-captioners-your-event#final-check">Final Accessibility Check: Day of Event Considerations</a></li> </ul> </li> <li><a href="/after-your-event-captioning-and-audio-describing-videos">After your event: Captioning and Audio Describing Videos</a> <ul> <li><a href="/after-your-event-captioning-and-audio-describing-videos#vendors">Non-exhaustive list of vendors</a></li> </ul> </li> <li><a href="/ucsf-resources">UCSF Resources</a> <ul> <li><a href="/ucsf-resources#glossary">Glossary of Terms</a></li> <li><a href="/ucsf-resources#acknowledgments">Acknowledgements</a></li> <li><a href="/ucsf-resources#works-cited">Works Cited</a></li> </ul> </li> </ul> </div> </div> <h2>About this Toolkit</h2> <p>The University of California, San Francisco (UCSF) is committed to providing accessible and inclusive events and programs and has a responsibility to do so under federal and state laws, and UC policy. To advance this commitment, the Office of Disability Access and Inclusion (ODAI) and the UCSF Committee on Disability Inclusion (CDI) developed the UCSF Toolkit for Planning Accessible Events. The purpose of this Toolkit is to provide UCSF staff, faculty, and learners with concrete guidelines for planning accessible in-person, remote, and hybrid events.</p> <p>Creating accessible events not only benefits people with disabilities, it also helps ensure all members of the UCSF community can participate meaningfully and equitably. By following the best practices listed in this Toolkit, you will be contributing to a more accessible and inclusive environment for people with disabilities, and the broader UCSF community.</p> <hr id="policy-requirements" /> <h2>Policy Requirements</h2> <p>UCSF has a legal responsibility to ensure that our programs, services, and facilities are accessible to people with disabilities. UCSF's responsibility also includes accessible archival materials such as training or event videos posted on UCSF websites whether or not there is a fee charged to access such materials.</p> <p>This reflects requirements under the federal and state laws, (e.g., Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973), and UC and UCSF policies that prohibit discrimination against people with disabilities. Digital accessibility, often central to event accessibility, is also central to UCSF PRIDE Values and our commitment to Diversity, Equity, Access, and Inclusion.</p> <div class="collapse-item"> <div aria-expanded="false" class="header-text" role="button" tabindex="0"> <p>UCSF policy highlights and key resources:</p> </div> <div aria-hidden="true" class="content-text" role="region" tabindex="-1"> <ul> <li>PACAO-140 - <a href="http://policy.ucop.edu/doc/2710534/PACAOS-140" target="_blank">Guidelines applying to nondiscrimination on the basis of disability</a></li> <li>150-26 - <a href="https://policies.ucsf.edu/policy/150-26" target="_blank">Employee Disability/Reasonable Accommodation</a></li> <li>150-28 - <a href="https://policies.ucsf.edu/policy/150-28" target="_blank">Americans with Disabilities Act (ADA) Barrier Removal</a></li> <li>150-12 - <a href="https://policies.ucsf.edu/policy/150-12" target="_blank">Affirmative Action/Nondiscrimination in Employment</a></li> <li>550-19 - <a href="https://policies.ucsf.edu/policy/550-19" target="_blank">Service and Assistance Animals</a></li> <li><a href="https://digitalaccess.ucsf.edu/" target="_blank">UCSF Digital Accessibility Program</a></li> <li><a href="https://www.ucop.edu/electronic-accessibility/web-developers/productivity-tools/accessibility-with-zoom.html" target="_blank">UCOP Accessibility and Zoom</a></li> <li><a href="https://diversity.ucsf.edu/about/pride-values" target="_blank">UCSF Pride Values</a></li> </ul> </div> </div> <hr id="consultation-and-guidance" /> <h2>Consultation and Guidance</h2> <p>If you have questions or require additional guidance, the <a href="https://disability.ucsf.edu/">Office of Disability Access and Inclusion</a> (ODAI) offers consultations to assist UCSF event planners.</p> <p>To schedule a consultation, email <a href="/cdn-cgi/l/email-protection#7c3f191f151019522c090e1908063c091f0f1a52191809"><span class="__cf_email__" data-cfemail="d390b6b0babfb6fd83a6a1b6a7a993a6b0a0b5fdb6b7a6">[email protected]</span></a>, call 415-806-7391, or complete the <a href="https://ucsf.co1.qualtrics.com/jfe/form/SV_8olbctrk7JenmYe">Accessible Event Consultation Request Form.</a></p> <div style="padding:30px; background-color:#052049 !important;"> <h2 style="color:#fff !important;">Accessible Event Consultations</h2> <p style="color:#fff !important; margin-bottom:20px;">"Accessible Event Consultations: Individual and group consultations for planning accessible in-person, virtual, and hybrid events.</p> <p><a class="btn--small btn--more--white" href="https://ucsf.co1.qualtrics.com/jfe/form/SV_8olbctrk7JenmYe" style="color:#fff !important;" target="_blank"><strong><span data-preserver-spaces="true">CONSULTATION REQUEST FORM</span></strong></a></p> </div> <p>聽</p> </div></div></div> </div> </div> </div> </div> </div> </div> </div> <div id="sidebar" class="column"> <div class="sidebar_top"> <div class="region region-sidebar-top"> <div id="block-menu-block-2" class="block block-menu-block"> <h3><a href="/resources" class="active-trail">Accessibility Resources</a></h3> <div class="content"> <div class="menu-block-wrapper menu-block-2 menu-name-main-menu parent-mlid-0 menu-level-2"> <ul class="menu"><li class="first leaf menu-mlid-2156"><a href="/maps">Maps</a></li> <li class="leaf menu-mlid-2096"><a href="/employee-resources">Employee Resources</a></li> <li class="leaf menu-mlid-2101"><a href="/student-resources">Student Resources</a></li> <li class="leaf menu-mlid-2106"><a href="/faculty-universal-design-learning-resources">Faculty Universal Design for Learning Resources</a></li> <li class="leaf menu-mlid-2061"><a href="/campus-and-health-facility-resources">Campus and Health Facility Resources</a></li> <li class="leaf menu-mlid-2066"><a href="/information-technology-it">Information Technology (IT)</a></li> <li class="leaf menu-mlid-2071"><a href="/interpreter-services-closed-captioning">Interpreter Services & Closed Captioning</a></li> <li class="leaf active-trail active menu-mlid-2111"><a href="/toolkit-planning-accessible-events-ucsf" class="active-trail active">Toolkit for Planning Accessible Events at UCSF</a></li> <li class="leaf menu-mlid-2081"><a href="/toolkit-best-practices-diversity-recruitment">Toolkit for Best Practices in Diversity Recruitment</a></li> <li class="leaf menu-mlid-2086"><a href="/ucsf-disability-awareness-campaign">UCSF Disability Awareness Campaign</a></li> <li class="leaf menu-mlid-2091"><a href="/faces-ability-campaign">Faces of Ability Campaign</a></li> <li class="last leaf menu-mlid-2671"><a href="/research-practices">Accessible and Inclusive Research Practices</a></li> </ul></div> </div> </div> </div> </div> </div> </div></div> <div id="footer"> <div class="section"> <div class="region region-footer"> <div id="block-block-26" class="block block-block"> <h3>Contact Us</h3> <div class="content"> <p><strong>Office of Disability Access and Inclusion</strong><br /> <a class="external-site-icon" href="https://diversity.ucsf.edu" target="_blank"> Office of Diversity and Outreach</a><br /> <a class="external-site-icon" href="https://www.google.com/maps/place/500+Parnassus+Ave+San+Francisco+CA+94143" target="_blank">500 Parnassus Avenue, MU-102 West</a><br /> University of California, San Francisco<br /> San Francisco, CA 94143 </p> </div> </div> </div> <div class="footer-bottom"> <nav aria-label="Footer Navigation" class="footer--navigation"> <ul> <li><a href="/cdn-cgi/l/email-protection#8fcbe6f9eafdfce6fbf6c0fafbfdeaeeece7cffaecfce9a1eaebfa">Contact Us</a></li> <li><a href="https://www.ucsf.edu/accessibility-resources">Accessibility</a></li> <li><a href="https://www.ucsf.edu/website-privacy-policy">Privacy Policy</a></li> <li><a href="https://websites.ucsf.edu/website-terms-use">Terms of Use </a></li> <li><a href="https://websites.ucsf.edu/azlist">A-Z Website List</a></li> </ul> </nav> <div class="footer--copyright"> <p>© 2025 The Regents of the University of California</p> </div> </div> </div> </div> </div> </div> <script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script><script type="text/javascript"> /*<![CDATA[*/ (function() { var sz = document.createElement('script'); 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