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Shared." /> <meta name="twitter:description" content="Zenodo is a free and open digital archive built by CERN and OpenAIRE, enabling researchers to share and preserve research output in any size, format and from all fields of research." /> <meta name="twitter:image" content="https://blog.zenodo.org/static/img/logos/zenodo-gradient-1000.png" /> <link rel="stylesheet" href="../../../static/zenodo.css"> <link rel="stylesheet" href="../../../static/style.css"> <link rel="stylesheet" href="../../../static/font-awesome/css/font-awesome.min.css"> <link href="https://fonts.googleapis.com/css?family=Roboto:300,400,500,700,100,italic" rel="stylesheet"> <title>Manage files | Zenodo</title> <script src="https://code.jquery.com/jquery-3.1.1.min.js"></script> <script src="https://maxcdn.bootstrapcdn.com/bootstrap/3.3.7/js/bootstrap.min.js" integrity="sha384-Tc5IQib027qvyjSMfHjOMaLkfuWVxZxUPnCJA7l2mCWNIpG9mGCD8wGNIcPD7Txa" crossorigin="anonymous"></script> </head> <body> <header> <nav class="navbar navbar-default navbar-static-top"> <div class="container"> <div class="navbar-header"> <a href="https://zenodo.org"><img class="navbar-brand" src="/static/img/zenodo.svg" alt="Zenodo" /></a> <span class="logo-divider"></span> <span class="header-title" aria-label="header-title">Documentation</span> </div> <div id="navbar" class="navbar-collapse collapse"> <ul class="nav navbar-nav navbar-right toplist"> <li><a href="https://about.zenodo.org">About</a></li> <li><a href="https://blog.zenodo.org">Blog</a></li> <li><a href="https://help.zenodo.org">Help</a></li> <li><a href="https://about.zenodo.org/projects">Projects</a></li> <li><a href="https://developers.zenodo.org">Developers</a></li> </ul> </div> </div> </nav> </header> <div class="communities"> <div class="header"> <div class="container"> <div class="row"> <div class="col-md-12 nav navbar-nav navbar subbar"> <li><a href="../../../">Help</a></li> <li><a href="../../../faq/">FAQ</a></li> <li class="active"><a href="../../">Docs</a></li> <li><a href="../../../guides/">Guides</a></li> </div> </div> </div> </div> <div class="container body-container"> <div class="row"> <div class="col-md-12"> <div class="row"> <div class="col-md-4"> <div class="panel panel-default"> <div class="panel-heading"><strong><a href="../">Deposit</a></strong></div> <div class="list-group"> <a href="../about-records/" class="list-group-item"">About records</a> <a href="../create-new-upload/" class="list-group-item"">Create new upload</a> <a href="../describe-records/" class="list-group-item"">Describe records</a> <a href="./" class="list-group-item active"">Manage files</a> <a href="quota-increase/" class="sub list-group-item">Quota increase</a> <a href="../manage-records/" class="list-group-item"">Manage records</a> <a href="../manage-versions/" class="list-group-item"">Manage versions</a> </div> </div> </div> <div class="col-md-8"> <ol class="breadcrumb"> <li><a href="../../">Docs</a></li> <li><a href="../">Deposit</a></li> <li>Manage files</li> </ol> <div class="docs-blocks"> <h1>Manage files</h1> <hr /> <div class="alert alert-warning" role="alert"><strong>Heads up</strong>: You CANNOT modify files <em>after</em> your record is published, instead use <a href="../manage-versions/">versioning</a>.</div><p>The following sections documents how to manage files for a draft and record. You can by default upload up to a 100 files and a total volume of 50GB (50.000.000.000 bytes).</p> <ul> <li><a href="#prepare">Prepare files</a></li> <li><a href="#add">Add files</a></li> <li><a href="#remove">Remove files</a></li> <li><a href="#preview">Set the default preview</a></li> <li><a href="#pending">Pending state</a></li> <li><a href="#modify">Modify files after publication</a></li> </ul> <h3 id="prepare" class="docs">Prepare files <small><a href="#prepare" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <p> <p>We support file uploads up 50GB (= 50.000 MB) and max 100 files. See how to <a href="quota-increase/">request a quota increase</a>.</p> <p>Please take the following into consideration when you prepare your files for upload:</p> <ul> <li><strong>20+ files</strong>: We recommend that you package them in a ZIP archive</li> <li><strong>Hidden files</strong>: We often see hidden files in ZIP archives like "__MACOSX", ".DS_Store", or "Thumbs.db" (see these guides on <a href="https://stackoverflow.com/questions/10924236/mac-zip-compress-without-macosx-folder">Stack Overflow</a> and <a href="https://support.microsoft.com/en-us/windows/show-hidden-files-0320fe58-0117-fd59-6851-9b7f9840fdb2">Microsoft</a> for how to remove them).</li> <li><strong>No changes</strong>: You CANNOT modify files after your record is published.</li> <li><strong>Use open non-proprietary formats</strong>: For further guidance on preservation-friendly formats please see the following resources:<ul> <li><a href="https://www.dpconline.org/handbook/technical-solutions-and-tools/file-formats-and-standards">Digital Preservation Handbook - File formats and standards</a></li> <li><a href="http://www.loc.gov/preservation/resources/rfs/index.html">Library of Congress recommended format specifications</a></li> </ul> </li> </ul> </p> <h3 id="add" class="docs">Add files <small><a href="#add" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <div class="row"> <div class="col-md-1"><p><span class="badge">1</span></p></div> <div class="col-md-11"> <p>Drag and drop files or click <strong>Upload files</strong> to select one or more files to upload.</p> <p><img src="add.png" class="img-thumbnail"></p> </div> </div> <div class="row"> <div class="col-md-1"><p><span class="badge">2</span></p></div> <div class="col-md-11"> <p>You can cancel the upload of large files while the upload is in progress by pressing the <strong>Cancel</strong> button.</p> <p><img src="inprogress.png" class="img-thumbnail"></p> </div> </div> <h3 id="remove" class="docs">Remove files <small><a href="#remove" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <div class="row"> <div class="col-md-1"><p><span class="badge">1</span></p></div> <div class="col-md-11"> <p>Click the <strong><i class="fa fa-trash-o"></i>-icon</strong> to remove an already uploaded file.</p> <p><img src="finished.png" class="img-thumbnail"></p> </div> </div> <h3 id="preview" class="docs">Set the default preview <small><a href="#preview" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <div class="row"> <div class="col-md-1"><p><span class="badge">1</span></p></div> <div class="col-md-11"> <p>By default, the first previewable file in alphanumeric order will be the one being displayed on the your record landing page. You can change the default previewed file by checking the checkbox in the <strong>Preview</strong> column.</p> <p><img src="set-preview.png" class="img-thumbnail"></p> </div> </div> <h3 id="pending" class="docs">Pending state <small><a href="#pending" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <p> <p>You may experience a file displaying the state <strong>Pending</strong> in the <strong>Progress</strong> column. The pending state means that a file is in progress of being uploaded. It happens e.g.</p> <ul> <li>If a file is uploaded from a different browser window or by a different user (multiple people can edit a draft)</li> <li>If a file upload is broken off and you reload the browser page.</li> </ul> <p>In the latter case, you can follow the <a href="#remove">remove file</a> to fix the issue.</p> <p><img src="pending.png" /></p> </p> <h3 id="modify" class="docs">Modify files after publication <small><a href="#modify" class="text-muted"><i class="fa fa-link"></i></a></small></h3> <hr /> <p> <p>We do not allow modification (add, remove, modify) of files after it has been published. Instead, you can use our <a href="../manage-versions/">versioning</a> to create a new version of the record.</p> <p>We however offer a one-month grace period after publication in which the files in a specific version can still be changed if mistakes have been found. After the one-month grace period we only allow modification in duly justified cases (such as copyright infringements, or exposure of personal data). All requests for modifications must be submitted to our <a href="https://zenodo.org/support">support line</a>, however please consider using our <a href="../manage-versions/">versioning</a> feature instead.</p> </p> </div> </div> </div> </div> </div> </div> </div> <footer class="footer"> <div class="menu-wrapper"> <div class="container"> <div class="row footer-menu"> <div class="col-xs-12 col-md-8"> <div class="row"> <div class="col-xs-2 col-md-2"> <h5>About</h5> <ul class="list-unstyled"> <li><a href="http://about.zenodo.org">About</a></li> <li><a href="http://about.zenodo.org/policies/">Policies</a></li> <li><a href="http://about.zenodo.org/infrastructure/">Infrastructure</a></li> <li><a href="http://about.zenodo.org/principles/">Principles</a></li> <li><a href="http://about.zenodo.org/roadmap/">Roadmap</a></li> <li><a href="http://about.zenodo.org/projects/">Projects</a></li> <li><a href="http://about.zenodo.org/contact/">Contact</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Blog</h5> <ul class="list-unstyled"> <li><a href="https://blog.zenodo.org">Blog</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Help</h5> <ul class="list-unstyled"> <li><a href="https://help.zenodo.org">Overview</a></li> <li><a href="https://help.zenodo.org/faq/">FAQ</a></li> <li><a href="https://help.zenodo.org/guides/">Guides</a></li> <li><a href="https://zenodo.org/support">Support</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Developers</h5> <ul class="list-unstyled"> <li><a href="https://developers.zenodo.org">REST API</a></li> <li><a href="https://developers.zenodo.org#oai-pmh">OAI-PMH</a></li> </ul> </div> <div class="col-xs-2 col-md-2"> <h5>Contribute</h5> <ul class="list-unstyled"> <li><a href="https://github.com/zenodo/zenodo-rdm"><i class="fa fa-external-link"></i> GitHub</a></li> <li><a href="https://zenodo.org/donate"><i class="fa fa-external-link"></i> Donate</a></li> </ul> </div> </div> </div> <div class="col-xs-12 col-md-4"> <div class="pull-right-md text-center-sm text-center-xs"> <h5>Funded by</h5> <ul class="list-inline"> <li><a href="https://home.cern"><img src="/static/img/cern.png" width="60" height="60" /></a></li> <li><a href="https://www.openaire.eu"><img src="/static/img/openaire.png" width="80"/></a></li> <li><a href="https://ec.europa.eu/programmes/horizon2020/"><img src="/static/img/eu.png" width="88" height="60" /></a></li> </ul> </div> </div> </div> </div> </div> <div class="container"> <div class="row"> <div class="col-xs-12 col-sm-6 col-sm-push-6"> <div class="pull-right-sm text-center-xs"> <ul class="list-inline"> <li><a href="https://stats.uptimerobot.com/vlYOVuWgM">Status</a></li> <li><a href="https://about.zenodo.org/privacy-policy">Privacy policy</a></li> <li><a href="https://about.zenodo.org/cookie-policy">Cookie policy</a></li> <li><a href="https://about.zenodo.org/terms">Terms of Use</a></li> <li><a href="https://about.zenodo.org/contact">Support</a></li> </ul> </div> </div> <div class="col-xs-12 col-sm-6 col-sm-pull-6 text-center-xs"> <p><a title="Except where otherwise noted, content on this site is licensed under a Creative Commons Attribution 4.0 International License." rel="license" href="http://creativecommons.org/licenses/by/4.0/"><img alt="Creative Commons Licence" height="20" src="https://i.creativecommons.org/l/by/4.0/88x31.png" /></a> Powered by <a href="https://home.cern/science/computing/data-centre">CERN Data Centre</a> & <a href="http://inveniosoftware.org">Invenio</a>.</p> </div> </div> </div> </footer> <div class="cookie-banner hidden"> <i class="close icon"></i> <div> <p >This site uses cookies. 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