Unit Information Lookup | Berkeley Rent Board

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class="column-main xlarge-8 cell"> <section class="block block-layout-builder block-field-blocknodepagetitle"> <h1>Unit Information Lookup</h1> </section> <section class="block block-layout-builder block-field-blocknodepagefield-key-message"> <div class="field-wrapper field field-node--field-key-message field-name-field-key-message field-type-text-long field-label-hidden"> <div class="field-items"> <div class="field-item lead"><p>A guide to looking up information (including rent ceilings) about units in the Rent Board’s database, understanding the search results, and correcting inaccuracies.</p> </div> </div> </div> </section> <section class="block block-layout-builder block-field-blocknodepagebody"> <div class="field-wrapper body field field-node--body field-name-body field-type-text-with-summary field-label-hidden"> <div class="field-items"> <div class="field-item"><p> </p><div class="callout"><p>While every effort is made to ensure the accuracy of the Information provided, the Board is not responsible for any errors or omissions. Therefore, any information provided herein is for reference purposes only. Please contact our staff if you have any questions about a specific tenancy or the rights/responsibilities established by the Berkeley Rent Ordinance.</p></div><p>The Rent Board has moved to a new rent registry database. The unit lookup process described below replaces searches on the Rent Board’s former My Rent Ceiling page and will let you see information in our database about fully covered and partially covered units. <em>You do not need to create an account to look up a property. </em>The benefits of an account are discussed below.</p><h2><strong>Unit lookup process</strong></h2><ol><li>Access the rent registry using the button below</li><li>Enter the property address into the search bar at the top of the page</li><li>On the search results page, click the “Open” button on your desired result</li></ol><p><a class="button large primary" href="https://rentregistry.cityofberkeley.info/#/homepage">Rent Registry</a></p><hr><h2><strong>What information will I see?</strong></h2><p>Use the bottom scroll bar to scroll right to see all fields. Up to five units display at a time. For properties with more than five units, click through the numbers below the scroll bar to see the rest of the units. Some fields, like “Number of Occupants,” are self-explanatory. For others, read on to learn more.</p><h3>Common Unit Status codes</h3><ul><li>RENTED: Fully covered unit that is rented</li><li>NEW: New construction unit</li><li>CHSFD: Single-family home or condo</li><li>OOCC: Owner occupied</li><li>OWNUSE: Owner’s use</li><li>COMM: Commercial use</li><li>NAR: Not available for rent</li><li>ADU: Accessory Dwelling Unit</li></ul><h3>Unit Regulation Type</h3><p>Shows whether the unit is fully or partially covered by the Rent Ordinance.</p><h3>Initial Rent</h3><p>The rent first agreed upon when the tenancy began (before any rent increases).</p><h3>Current Rent</h3><p><u>Fully covered units</u>: This field will be blank. Rents for these units are regulated, so our database tracks the rent ceiling (the maximum rent that can be charged) rather than what is actually being charged (which could be below, but not above, the rent ceiling).</p><p><u>Partially covered units</u>: These units do not have a rent ceiling because the rent is not regulated. Instead, our database shows the last current rent reported by the landlord. Landlords only have to report this information once a year. They do <u>not</u> have to report every change.</p><h3>Apparent Lawful Rent Ceiling</h3><p><u>Fully covered units</u>: The maximum rent the landlord can charge. Landlords can charge under, but not over, the rent ceiling.</p><p><u>Partially covered units</u>: This field will be blank because partially covered units do not have rent stabilization protections, and thus do not have a rent ceiling.</p><h3>Start Date of Tenancy/Move-In Date</h3><p><u>Fully covered units</u>: For tenancies that began <em>on or after</em> January 1, 1996, the actual start date of your tenancy should show. For tenancies that began before 1996, the tenancy start date will be shown as 5/31/80 or the first time the unit was rented thereafter.</p><p><u>Partially covered units</u>: If there has not been a new tenancy since the last time the owner was required to report tenancy information during the annual billing cycle, the actual start date of your tenancy should be shown.</p><h3>Common Occupant Type codes</h3><ul><li>Tenant: Unit occupied by a tenant</li><li>Owner: Unit occupied by an owner</li><li>Vacant: Unit is vacant</li><li>Manager: Unit occupied by property manager</li><li>Rent-Free: Unit occupied rent-free</li></ul><hr><h2><strong>Data inaccuracies</strong></h2><p>Our database reflects the information that is reported to us, which is sometimes wrong. Data entry mistakes also happen. The most common cause of inaccuracies is outdated information. Read on to learn more about why the information in our database may seem or be wrong.</p><h3><strong>Fully covered units</strong></h3><p><u>Failure to report a new tenancy</u>: Landlords are supposed to report all new tenancies to the Rent Board within 15 days of the tenancy start date. If a new tenancy is not reported, the information from the last tenancy will show in our database. <em>Tenants: Before assuming you’re being overcharged for rent, check the tenancy start date and initial rent. If they are wrong, it may be that the landlord has not reported your tenancy and the information you are seeing is old</em>.</p><p><u>Pre-1999 tenancies</u>: With Rent Board approval, the landlord can pass through a small portion of the registration fee to these tenants. This pass-through does not become part of the unit’s rent ceiling, so you may be paying a bit more than the rent ceiling reflected in our database if your landlord has taken the pass-through. You may qualify for a <a href="/rights-responsibilities/registration/fully-covered-unit-registration/tenant-eligibility-pass" data-entity-type="node" data-entity-uuid="c644935d-c114-4fc0-87ef-541f2743f8fa" data-entity-substitution="canonical">pass-through reimbursement</a>.</p><h3><strong>Partially covered units</strong></h3><p>Landlords are required to report tenancy and rent information only once a year during the annual registration billing cycle, which runs from June 1 through July 31. If information in our database seems out of date, it could be because there have been changes since the last time the landlord was required to report.</p><hr><h2><strong>Correcting data inaccuracies</strong></h2><h3><strong>Landlords</strong></h3><p>The easiest way to report or correct information is online through your rent registry account. You can also submit a <a href="/sites/default/files/documents/VR_Current%20%2812-2024%29ESTAMP.pdf" data-entity-type="media" data-entity-uuid="c2acceb0-f38f-491f-bf44-68835fc8898f" data-entity-substitution="media">Vacancy Registration Form (for fully covered units)</a> or <a href="/sites/default/files/documents/PartiallyCovered_Tenancy%20Registration%20Form%20%2812-2024%29ESTAMP.pdf" data-entity-type="media" data-entity-uuid="c89b3935-cefb-4639-921f-aaf218bb7b99" data-entity-substitution="media">Tenancy Registration Statement for Partially Covered Units</a> to report a new tenancy or correct information related to a current tenancy. If you are correcting information, please let us know.</p><h3><strong>Tenants</strong></h3><p>Tenants cannot update tenancy or unit information in our rent registry even with an account. You must submit a <a href="/sites/default/files/documents/VR_Current%20%2812-2024%29ESTAMP.pdf" data-entity-type="media" data-entity-uuid="c2acceb0-f38f-491f-bf44-68835fc8898f" data-entity-substitution="media">Vacancy Registration Form (for fully covered units)</a> or <a href="/sites/default/files/documents/PartiallyCovered_Tenancy%20Registration%20Form%20%2812-2024%29ESTAMP.pdf" data-entity-type="media" data-entity-uuid="c89b3935-cefb-4639-921f-aaf218bb7b99" data-entity-substitution="media">Tenancy Registration Statement for Partially Covered Units</a> along with a copy of your lease. <em>The Rent Board cannot process these forms from a tenant without the lease.</em></p><hr><h2><strong>Accounts</strong></h2><p>All landlords (or their agents) should have an account to pay the annual registration fee and update tenancy and unit information online. Doing business online is typically faster and more convenient since you can access the system at any time. </p></div> </div> </div> </section> </div> <div class="column-support xlarge-4 cell"> <nav role="navigation" aria-labelledby="-menu" class="nav-sidebar"> <div class="page-menu-toggle"> <a href="#">In this section</a> </div> <div id="page-menu" class="menu"> <div class="block-title page-ancestor" id="-menu"><a href="/services" class="menu-item--active-trail" data-drupal-link-system-path="node/761">Services</a></div> <ul class="menu vertical children"> <li class="has-children"> <a href="/services/aboutcontact-us" target="_self" data-drupal-link-system-path="node/766">About/Contact Us</a> </li> <li class="has-children"> <a href="/services/housing-counseling" data-drupal-link-system-path="node/811">Housing Counseling</a> </li> <li class="has-children"> <a href="/services/mediation" data-drupal-link-system-path="node/806">Mediation</a> </li> <li class="has-children"> <a 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field-media--field-media-image field-name-field-media-image field-type-image field-label-hidden"> <div class="field-items"> <div class="field-item"> <img loading="lazy" src="/sites/default/files/2022-11/Calculator_850x475.jpg" width="849" height="475" alt="A hand holding a pencil and pushing buttons on a black calculator that is sitting on a table top." /> </div> </div> </div> </div> </div><div class="views-field views-field-title news-item-content"><h4 class="field-content title"><a href="/elected%20rent%20board/news/important-information-2025-aga-and-upcoming-annual-security-deposit" hreflang="en">Important Information on the 2025 AGA, and the Upcoming Annual Security Deposit Interest Payment</a></h4></div></div> <div class="news-item views-row"><div class="news-item-media"><div> <div class="field-wrapper field field-media--field-media-image field-name-field-media-image field-type-image field-label-hidden"> <div class="field-items"> <div class="field-item"> <img loading="lazy" src="/sites/default/files/2022-06/Deadline_850x475.jpg" width="850" height="475" alt="The word "deadline" written on a post-it note tacked to a cork board with a clock in the foreground." /> </div> </div> </div> </div> </div><div class="views-field views-field-title news-item-content"><h4 class="field-content title"><a href="/elected%20rent%20board/news/registration-fees-are-due-monday-july-1-2024" hreflang="en">UPDATED: Registration Fees Are Due Monday, July 1, 2024</a></h4></div></div> <div class="news-item views-row"><div class="news-item-media"><div> <div class="field-wrapper field field-media--field-media-image field-name-field-media-image field-type-image field-label-hidden"> <div class="field-items"> <div class="field-item"> <img loading="lazy" src="/sites/default/files/2022-03/Important_850x475px.jpg" width="850" height="478" alt="Close up image white computer keyboard with a blue key labeled "important."" /> </div> </div> </div> </div> </div><div class="views-field views-field-title news-item-content"><h4 class="field-content title"><a href="/elected%20rent%20board/news/important-changes-security-deposit-law" hreflang="en">Important Changes to Security Deposit Law</a></h4></div></div> <div class="more-link"><a href="/elected-rent-board/news">More News</a></div> </div> </div> </section> <section class="block block-layout-builder block-field-blocknodepagefield-contact"> <div class="field-wrapper field field-node--field-contact field-name-field-contact field-type-entity-reference field-label-hidden"> <div class="field-items"> <div class="field-item"><div class="contact-card"> <div class="contact-content"> <h5 class="title">Rent Board Registration Unit</h5> <div class="contact-item"> <strong>Email: </strong> <a href="mailto:RentRegistry@berkeleyca.gov">RentRegistry@berkeleyca.gov</a> </div> <div class="contact-item"> <strong>Phone: </strong> (510) 981-7368 ext. 2 </div> </div> </div> </div> </div> </div> </section> </div> </div> </div> </div> </div> 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